Job Description

We have an exciting opportunity for a Administration Assistants to join the Women and Children's team.
The successful applicant will have good IT skills and will need to be able to work alongside multiple teams. Good telephone skills, confidence and a positive helpful manner is essential.
Main duties of the job

• Provide an efficient and comprehensive administrative support service for the Secretary/PA, prioritising work to ensure deadlines are met.
• Fully conversant with all Microsoft applications, word processing, Microsoft publisher, producing presentations using PowerPoint, maintaining databases on excel and access.
• Using Microsoft Office applications to produce letters, memos and other documents as requested.
• Answering telephone calls promptly and courteously, assisting the caller or redirecting the call as appropriate.
• Ensure all queries from colleagues and external organisations are dealt with quickly and effectively in the department, producing file notes as necessary.
• Opening and dealing with incoming correspondences as appropriate.Undertaking photocopying tasks as and when required. Responsible for ensuring photocopier is maintained, liaison with the company engineer and ensuring stocks of peripherals are available.
• Maintain an efficient filing system ensuring all information is filed accurately and promptly.
• Prepare papers as requested.
• Retrieve Medical records and update tracking system.
• Support other staff as requested in a professional manner with various administration duties.

About us
Our vision, 'To provide excellent care for the communities we serve,' is not just a statement; it's a promise we live by every day. Guided by our core Values - Partnering, Ambitious, Caring, and Trusted - we're determined to make a real difference in the lives of those who matter most: our patients and their families.
If you're ready to be part of a team that's dedicated to continuous improvement, come join us and let's make a difference together!
(Delete below section as necessary)
Hospital Transformation Programme (HTP)
As part of our long-term vision to improve patient care and service delivery, our Service will relocate to The Royal Shrewsbury Hospital in 2028. This move will unite specialist services in a purpose-built, modern environment, enhancing care and team experience.
We are actively recruiting and want applicants to be aware that successful candidates will be expected to move with the Service in early 2028. The relocation will follow a formal management of change process, with full consultation and support for colleagues.
Full details of HTP can be viewed on theHospital Transformation Programme Webpage
Details
Date posted
25 November 2025
Pay scheme
Agenda for change
Band
Band 2
Salary
24,465 a year pro rota
Contract
Fixed term
Working pattern
Part-time
Reference number
223-AAS-843-A
Job locations
The Princess Royal Hospital
Apley Castle
Telford
TF1 6TF
Job description
Job responsibilities
For full duties and responsibilities please refer to the attached document entitled . Job description
Job responsibilities
For full duties and responsibilities please refer to the attached document entitled .
Person Specification
Education
Essential

• Educated to GCSE standard with Maths and English Grades A-C
• NVQ 2 Business Admin or equivalent experience

Desirable

• RSA stage I /RSA stage II
• Information Governance training

Experience
Essential

• General office experience of photocopiers, faxes, printers etc
• Experience with computer database input and related equipment
• Good keyboard skills
• Data entry experience

Desirable

• Previous NHS experience
• Medical Terminology
• Knowledge of creating data reports using either Microsoft Access / Excel
• Good working knowledge PAS

Person Specification
Education
Essential

• Educated to GCSE standard with Maths and English Grades A-C
• NVQ 2 Business Admin or equivalent experience

Desirable

• RSA stage I /RSA stage II
• Information Governance training

Experience
Essential

• General office experience of photocopiers, faxes, printers etc
• Experience with computer database input and related equipment
• Good keyboard skills
• Data entry experience

Desirable

• Previous NHS experience
• Medical Terminology
• Knowledge of creating data reports using either Microsoft Access / Excel
• Good working knowledge PAS

Skills Required