Job Description

The Lancaster Medical School based in the Faculty of Health and Medicine seeks a highly motivated and efficient individual to provide administrative support to the Undergraduate Programmes team. The Administrative Assistant will work closely with the Programmes Manager and Student Programmes Officers on a number of initiatives including the implementation of the new attendance policy.
Job Title: Administrative Assistant
Location: Health Innovation Campus, Sir John Fisher Drive, Bailrigg.
Hours: 36.5 hours across 5 days (during working hours from Monday to Friday, between 9am to 5pm) Hybrid/Flexible working is considered
Pay Rate: 12.71 per hour + 1.53 holiday pay

General administrative duties will include:

• Assistance with email inbox monitoring and handling day to day queries including by email, telephone and face to face queries;
• Assistance in the implementation and monitoring of the new attendance policy.
• Records management - providing administrative assistance in the maintenance of accurate records in line with University and GPDR policy and legislation;
• Any other duties commensurate with the role and grade, as agreed by the Programme Manager.

Person Specification

• Evidenced ability to communicate effectively and appropriately with a variety of people and organisations whilst maintaining professionalism
• Effective numeracy, literacy and word processing skills (GCSE Maths and English, or equivalent).
• Evidenced Experience of using a range of Microsoft Office packages
• Evidenced ability to work in a team and have a flexible approach to work
• The ability to present information in an accurate and appropriate format
• Evidenced experience of prioritising workload to meet competing deadlines and provide the highest level of service

Working in this role will help develop the following skills and experience:

• Collaboration
• Creativity
• Curiosity
• Integrity
• Interpersonal Sensitivity
• Flexibility

You are required to submit a cover letter to support your application. Applications without a cover letter will not be considered.
Please note: Unless specified otherwise in the advert wording, this role is only open to individuals living in the UK.
Under the terms of this work, we endeavour to provide the advertised number of hours however, hours are not guaranteed and that work may cease if there is a fall in demand.
Adverts that display a closing date should be treated as a guide. We reserve the right to close the vacancy once we have received sufficient applications, so we advise you to submit your application as early as possible to prevent disappointment.
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Skills Required