Job Description

Administrative Assistant, to support various operational duties within the company, including Stock, Sales, Accounts and Digital Support within a small team.

Summary of Objectives:

The ideal candidate must be proficient in all Microsoft Office programs. Knowledge of Sage 50 accounts is of benefit, but full training would be given. Previous experience stock management will also be of benefit and any knowledge of Shopify software is a plus. A high level of English Language both written and spoken is essential for communicating with our customers and suppliers

We are a fast-growing & driven Independent Skincare brand established for more than 15 years, based in Manchester.

We are recruiting for a proven Administrative Assistant who will provide first-class support to internal and external customers, and be our customer's point of contact for all orders and administration

All applicants must have good organizational skills and an excellent telephone manner, and the appetite to learn new skills.

Experience or an interest in Beauty and E-Commerce and Digital activity is preferred but not essential.

Daily Hours 9am to 5pm Monday - Friday and this job is office based in Northenden, Manchester

Accountabilities:

Managing all external customer/supplier queries.

Supporting the sales operations functions, including resolving issues i.e., discrepancies and late deliveries, to always protect our sales position.

Taking inbound calls and emails to place orders via Sage50, producing invoices, and allocating payments and stock.

Maintain up-to-date files including Dropbox

Assisting in all areas of the Accounts and Logistics Administration on Sage

Stock control will play a part of this role along with liaising with our warehouse facility

Support for our internal office staff and CEO with any ad hoc projects/duties where necessary.

Due to the evolution of the business, a flexible and positive approach is essential, there will be a requirement to cover additional duties from time to time.

NO TIME WASTERS PLEASE AS INTERVIEW SLOTS ARE LIMITED & WE WISH TO RECRUIT QUICKLY

Job requirements/skills:

Minimum 1 - 2 years' experience in a similar role or equivalent.

Excellent communication and organisational skills.

Must be computer literate with a very competent level of Microsoft Office.

Sage 50 experience would be preferable

Fluent in English and the ability to communicate clearly and confidently with individuals of varying levels and backgrounds both written and spoken

Full clean Driving Licence & transport

Knowledge of Shopify would be an advantage

Available to work in the UK with relevant VISA/work permit in place

What you'll get in return:

Autonomy over your work and career development opportunities.

The opportunity to work for a young dynamic British brand within the Beauty industry.

Excellent opportunity for progression and development.

28 days holiday

Job Type: Full time - office based

Microsoft Office programs: 2 years (Essential)

Sage 50 (Advantage)

Dropbox (Preferred)

Shopify (Advantage)

Administrative/Accounts/Operational

Experience: 1-2 year (preferred)

Job Types: Full-time, Permanent

Pay: 24,000.00-24,500.37 per year

Benefits:

Employee discount On-site parking
Schedule:

Monday to Friday
Language:

English (required)
Location:

Wythenshawe M22 4DB (preferred)
Work Location: In person

Reference ID: Transformulas June 2025
Expected start date: 23/06/2025