Job Description

An exciting opportunity has arisen in the Weight Management Team for a Band 3 Administrative Assistant.
You will need excellent communication and organisational skills and be willing to learn and develop new skills. You will need to be able to demonstrate the ability to work independently and be willing to be adaptable and flexible to meet the needs of this very busy department.
We are looking for a colleague who is dynamic, positive, approachable, friendly, and able to work as part of a team; but also shows initiative and has a flexible and patient centred approach, with the ability to drive change. This post is essential to the effective running of the department.
Main duties of the job

• Knowledge/awareness of confidential information and record keeping.
• Providing administrative support for the team.
• Dealing with enquiries from other healthcare professionals and patients via email / phone / in person.
• General administration to support the smooth running of the service.
• To use the Trust's CPD (Core Patient Database) system and other data bases for which full training will be provided.

About us
For more information about our Trust, please visit;
https://yorkhospitals.pagetiger.com/hdjgxd
Our benefits
We offer a range of benefits to support our staff including:

• Access to the NHS Pension Scheme, providing generous benefits upon retirement, as well as a lump sum and pension for dependants
• 27 days holiday rising to 33 days (depending on NHS Trust service)
• A variety of different types of paid and unpaid leave covering emergency and planned leave
• Confidential advice and support on personal, work, family and relationship issues, 24/7, from our Employee Assistance Programme
• NHS Car Lease scheme and Cycle to Work scheme
• An extensive range of learning and development opportunities
• Discounts on restaurants, getaways, shopping, motoring, cinema and finance from a range of providers

For further information on the fantastic range of benefits we offer please visit the Trust's dedicated Staff Benefits pages.
Details
Date posted
06 October 2025
Pay scheme
Agenda for change
Band
Band 3
Salary
24,937 to 26,598 a year pro rata
Contract
Permanent
Working pattern
Part-time
Reference number
419-7518942-AA-SY
Job locations
York LNER Community Stadium
Kathryn Avenue, Monks Cross Drive, Huntington
York
YO32 9AF
Job description
Job responsibilities
A full description of the role is available in the attachment: job description.
Please note that if a high number of applications are received this advert may close early. You are advised to submit you application at the earliest opportunity.
Working for the Trust
Across our organisation, people are guided by values that were co-developed with staff: we are kind; we are open; and we pursue excellence.
Our values play into our ambition to develop a more diverse workforce, truly representative of our communities. We welcome applications from everyone, while working with our Staff Networks - including our Race Equality, LGBTQ+, Disability and Carers Networks - to increase the number of applications we receive from different backgrounds. If there is anything we can do to make our application process more accessible to you, please contact: yhs-tr.recruitment@nhs.net.
As part of seeking to become more inclusive, we will consider requests for flexible working from the start of your employment. It may not be suitable for every role, but we will try and be supportive where we can. We would encourage you to speak to the recruiting manager named within this advert to discuss any requirements you may have.
Armed Forces Friendly Employer
We are holders of the Gold Award from the Defence Employer Recognition Scheme, which is helping actively promote SaBRE - Supporting Britains Reservists and Employers. This means that we have
made a statement of intent to support all Defence personnel, including with applications for employment. Job description
Job responsibilities
A full description of the role is available in the attachment: job description.
Please note that if a high number of applications are received this advert may close early. You are advised to submit you application at the earliest opportunity.
Working for the Trust
Across our organisation, people are guided by values that were co-developed with staff: we are kind; we are open; and we pursue excellence.
Our values play into our ambition to develop a more diverse workforce, truly representative of our communities. We welcome applications from everyone, while working with our Staff Networks - including our Race Equality, LGBTQ+, Disability and Carers Networks - to increase the number of applications we receive from different backgrounds. If there is anything we can do to make our application process more accessible to you, please contact: yhs-tr.recruitment@nhs.net.
As part of seeking to become more inclusive, we will consider requests for flexible working from the start of your employment. It may not be suitable for every role, but we will try and be supportive where we can. We would encourage you to speak to the recruiting manager named within this advert to discuss any requirements you may have.
Armed Forces Friendly Employer
We are holders of the Gold Award from the Defence Employer Recognition Scheme, which is helping actively promote SaBRE - Supporting Britains Reservists and Employers. This means that we have
made a statement of intent to support all Defence personnel, including with applications for employment.
Person Specification
Knowledge, Training & Experience
Essential

• Educated to GCSE Level or equivalent. Maths and English at C or above - or equivalent qualification/demonstrable experience.
• Word Processing and Computer literacy skills to RSA3/NVQ3 Level
• Previous Secretarial/ Administrative experience (6 months minimum)

Desirable

• Previous Office/Administrative experience in an NHS environment
• ECDL qualification
• Experience of dealing with confidential information.

Skills
Essential

• Able to organise & prioritise own workload
• Able to function effectively as part of a team.
• Possess a range of communication skills.

Desirable

• Supervisory skills

personal attributes
Essential

• Self disciplined/motivated to function independently

Person Specification
Knowledge, Training & Experience
Essential

• Educated to GCSE Level or equivalent. Maths and English at C or above - or equivalent qualification/demonstrable experience.
• Word Processing and Computer literacy skills to RSA3/NVQ3 Level
• Previous Secretarial/ Administrative experience (6 months minimum)

Desirable

• Previous Office/Administrative experience in an NHS environment
• ECDL qualification
• Experience of dealing with confidential information.

Skills
Essential

• Able to organise & prioritise own workload
• Able to function effectively as part of a team.
• Possess a range of communication skills.

Desirable

• Supervisory skills

personal attributes
Essential

• Self disciplined/motivated to function independently

Skills Required