Job Description

Earth Science Partnership is an ISO certified Consultancy of Engineers, Geologists and Applied Environmental Scientists trading for over 30 years with projects across the UK, based out of our Cardiff Head Office. Additional information about us can be viewed on our website www.earthsciencepartnership.com

We are seeking a highly organised and resourceful Administrative Coordinator to support our operations and seamless day-to-day functioning across departments. This role is ideal for someone who enjoys working both independently and collaboratively across teams, fostering lasting professional relationships, and being the central point of contact for administrative needs.

Location: Taffs Well, Cardiff

Hours of Work: 16 - 24 hours per week, depending on preference and experience

Starting Salary: 26,000 (pro-rata - 32hr FT week company)

Start Date: ASAP

Responsibilities will include:

- Managing Reception & Switchboard

- Acting as first point of contact for visitors

- Actioning all incoming/outgoing correspondence, emails, and queries as appropriate

- Maintaining all stationery, stock, equipment, and sundry items

- Maintain company Approved Supplier database to ensure continued compliance

- Processing Purchase Orders and Invoices

- Creating and scheduling marketing across digital platforms

- Assisting with the upkeep of all Company accreditation procedures/documentation

- Assisting with the upkeep of all Company Procurement Portals

- Maintaining Administration and Archive Filing Systems

- Providing administrative support to Accounts Coordinator and Business Manager

- Providing administrative support to the Technical Team when required

- Undertaking any other administration duties as required

Essential Experience, Competencies and Requirements:

- GCSEs (Grade C or above) in English and Maths

- Excellent communication and interpersonal skills in English

- Proven experience of working in a Commercial Environment

- Proficiency in the use of MS Office Suite and digital collaboration tools

- Experience creating marketing content for website & social media

- Strong organisational and time management skills

- A flexible mindset with a willingness to learn and improve

- High level of discretion and ability to handle confidential information appropriately

Company Benefits:

We offer a professional and collaborative working environment where your contributions are valued and supported. As part of our team, you will benefit from:

- A culture that promotes mutual respect, inclusivity, and continuous improvement

- Opportunities for professional development and career progression

- Flexible working arrangements, subject to role requirements

- A comprehensive benefits package, including contributory pension scheme, generous paid annual leave allowance including paid Bank Holidays, wellbeing and health support including Employee Assistance Programme and paid volunteering days

- Gold Standard 4-day week Company - full pay for 4 day working week

To apply, please email your Curriculum Vitae and covering letter to enquiries@earthsciencepartnership.com.

The deadline for receipt of Applications is 20th October 2025.

Please note that we are only able to consider applications from candidates who are eligible to work in the UK.

Earth Science Partnership is an Equal Opportunities Employer who embraces diversity and positively encourages applications from suitably qualified and eligible candidates regardless of age, gender, sexual orientation, race, disability, beliefs, marital status, pregnancy/maternity/paternity, colour, ethnicity, nationality, political opinion, or trade union membership/duties (ESP Equality & Diversity Policy applies).

Job Type: Part-time

Pay: 26,000.00 per year

Expected hours: 16 - 24 per week

Benefits:

Company pension Health & wellbeing programme On-site parking Paid volunteer time
Ability to commute/relocate:

Cardiff CF15 7RB: reliably commute or plan to relocate before starting work (required)
Experience:

Administration : 2 years (required)
Language:

English (required)
Work authorisation:

United Kingdom (required)
Work Location: Hybrid remote in Cardiff CF15 7RB