Job Description

Salary

Salary: 28,031 - 33,002 per annum

Contractual hours

35

Basis

Full Time

Job category/type

Professional Services

Date posted

07/10/2025

Job reference

REQ000361

Learning Transformation

Fixed Term: 12 months

The post - Administrative Coordinator

We are looking for a highly organised and proactive individual to join our Learning Transformation Department, providing comprehensive administrative support across a range of projects and programmes. The successful candidate will play a key role in tracking key milestones, coordinating review processes, and ensuring deadlines are met. They will liaise with academic schools and professional service teams to support all stages of the student journey, using university systems such as Banner. The role also includes supporting events and conferences, managing logistics, and ensuring effective engagement and evaluation.

In addition to project and programme support, the post holder will be responsible for financial administration, office management, and servicing meetings and committees. They will maintain accurate records, manage procurement processes, and ensure compliance with university policies. The role involves preparing reports and presentations, maintaining shared documentation systems, and adapting to changing departmental needs. Occasional travel to other campuses or partner institutions, as well as attendance at evening meetings or events, will be required.

The successful candidate should have the following:

Educated to HND level and/or hold equivalent professional experience. Extensive experience in a busy office environment with proven experience in delivering effective administrative support to a large and varied team. High level of computer literacy and proficiency in Microsoft Office packages. Excellent organisational skills, able to prioritise workload and work on own initiative.

ABOUT US

The University of the West of Scotland is one of Scotland's largest and most dynamic modern universities. Our reach across the country, together with our London campus, means that UWS is a significant force in global knowledge creation, innovation, and a leading provider of undergraduate, postgraduate and research degree education. Our degrees provide students with a transformational experience; equipping them with highly sought-after graduate skills that set them up for global success in world-leading sectors, industries and businesses.

With cutting-edge courses, modern pedagogy and practical knowledge, we enable our students and staff to experience the joy of learning, teaching, research and innovation, and apply their knowledge for the benefit of others.

UWS is officially ranked by Times Higher Education in the top 200 universities worldwide under 50 years old (2024 Young University Rankings)

Our professional services teams are the backbone of UWS, providing robust and innovative solutions to support the vast range of work across learning and teaching, and research and innovation. You will join a supportive and dedicated team, playing a key role in a range of work that will help drive forward our ambition to deliver world-leading research, and graduates who will design, shape and build a new future.

We offer our staff a caring and supportive environment, across five campuses, and a competitive benefits package which includes:

24 days of annual leave, plus a further 12 days for public/university holidays An additional days leave on your birthday

Defined benefit contribution pension scheme (including death in service benefits upon joining the scheme

A flexible approach to working pattern and work-life balance Employee discount scheme across 3,500 retailers Fitness facilities across our campuses Access to a range of health and wellbeing resources, including occupational health, physiotherapy and access to our Employee Assistance Programme Professional, career and research development opportunities.

Interview Date: 30th or 31st of October 2025

Please note that the appointment will be made on the first point of the salary scale (unless by exception, where evidence would need to be provided).

The University reserves the right to shorten/extend the closing date of any position where a high/low volume of suitable applications are received. Therefore, if you are interested in this role, an early application would be encouraged.

You can find out more about how the University uses your personal data as part of the recruitment process by looking at the UWS HR Applicant Privacy Notice at www.uws.ac.uk

UWS are committed signatories to the Armed Forces Covenant.

UWS is committed to equality and diversity and welcomes applications from underrepresented groups.

UWS is a "Disability Confident" employer.

University of the West of Scotland is a registered Scottish charity, no. SC002520