Job Description

The job requirements are detailed below. Where applicable the skills, qualifications and memberships required for this job have also been included.
As part of the Scottish Courts and Tribunals Service commitment to equality and diversity, our recruitment system will automatically anonymise your personal information once your application is submitted and a generic application number is generated. The selection panel will only see the evidence you have provided on how you meet the key capabilities required for the job. Please check your details carefully and answer all required questions as this may affect any potential employment with us.

Salary

From 26,739 per annum

Contractual hours

35

Basis

Full time

Region

Property and Services Unit

Package

Standard SCTS package

Date posted

25/07/2025

Job reference

REQ00944



Due to internal promotion the Property Services Unit have an opportunity for an Administrative Officer (PSU Support Officer) to join their busy team on a fixed term basis. The role is for an initial period of 9 months with the possibility of extension.

The Property & Services Unit (PSU) is responsible for the procurement and management of outsourced works, services and supplies including capital building & sustainability projects, building maintenance, rent & rates, fuel & utilities and soft facilities management services for the SCTS.

As a Support Officer within PSU you will play a key role in support the unit. You will carry out a wide range of general administrative duties and be the first port of call via email and telephone for internal and external queries. You should also be an excellent communicator and enjoy working with stakeholders and all levels.

The Key Responsibilities

To undertake a number of general administrative duties including:

Reception- Reception and Switchboard duties within HQ at Saughton House Mail- Distribute mail for HQ staff Assist Fleet Manager with recording fleet usage, mileage and fuel/running costs. Oracle Raise purchase orders for staff through the SG Pecos system and ensure that stationery stock levels are maintained. Assist the Estates Manager with monitoring and recording maintenance faults within Saughton House to the FM provider. Diary Secretary- Provide cover for arranging meetings and collate board papers for Director of PSU (including draft letters and minutes). Circular- Collate entries from units for the SCTS Weekly Circular and issue to all users Admin Support- Assist the Estates Manager with various admin duties for the unit, including organising meetings and supporting other members of the Property team. Printing SCTS passes for estate

Applications will be accepted until 11:59pm on Sunday 10 August 2025. You must also complete the suitability assessment by this date and time. If you do not receve your link within 30 minutes of applying please contact

recruitment@scotcourts.gov.uk

Interviews are expected to be held Wednesday 20 or Thursday 21 August at Saughton House

The Scottish Courts and Tribunals Service is exempt from the protections of the Rehabilitation of Offenders Act (1974). This permits us to ask applicants details of both spent and unspent convictions, along with details of any formal cautions that you may have. Individuals without existing security clearance will always be considered as all successful applicants will require a standard level Disclosure check completed before employment can commence.

Scottish Courts and Tribunals Service recruitment processes are underpinned by the recruitment principles of the Civil Service Commissioner, which outline that selection for appointment be made on merit on the basis of fair and open competition - Recruitment - Civil Service Commission (independent.gov.uk)

If you feel your application has not been treated in accordance with the values in the Civil Service Code and/or if you feel the recruitment has been conducted in such a way that conflicts with the Civil Service Commissioner's Recruitment Principles, you can make a complaint, by contacting us at recruitment@scotcourts.gov.uk in the first instance. If you are not satisfied with the response you receive you can contact the Civil Service Commissioner.