Job Description

Whatever you're looking for in your career, it isall here for you at Manchester University NHS Foundation Trust. With state-of-the-art facilities, you can advance your career in Histopathology, and take your knowledge further. As the largest Cellular Pathology department in the country, we're looking for talented people to join our diverse teams on our Wythenshawe Hospital and Oxford Road Campus sites. Provide a comprehensive administrative service to one or more Consultants, their Medical Team, Consultant Biomedical Scientists and Senior Management Team.
Main duties of the job

• Deal with incoming and outgoing correspondence, administering multidisciplinary meetings, and uploading and downloading reports.
• Responsible for supporting the tracking of patients within Histopathology and/or Cytology, identifying long waiting patients and progressing these to ensure all national and local targets are met and Key Performance Indicators (KPIs) are met.
• Collect and record a wide range of data and will work collaboratively with clinical teams, to ensure patients are progressed in a timely manner.
• Utilise the Trust IT systems to access data and external systems, including Hive, as well as other identified data platforms, to record all information on patient tracking.
• Identify best practice and develop working practice for the Consultant and Senior Management Team, to deliver an efficient and effective administration service.
• Prioritise and organise their workload with the Team Leader and/or Administration Manager to ensure that an efficient and effective service is provided.
• Act as first point of contact for all forms of communication for the Consultant and their team.

About us
MFT is one of the largest NHS Trust In England with a turnover of over 3bn & is on a different scale than most other NHS Trusts. We're creating an exceptional integrated health & social care system for the 1 million patients who rely on our services every year.
Bringing together 10 hospitals & community services from across Manchester, Trafford & beyond, we champion collaborative working & transformation, encouraging our 30,000 workforce to pursue their most ambitious goals. We set standards that other Trusts seek to emulate so you'll benefit from a scale of opportunity that is nothing short of extraordinary.
We've also created a digitally enabled organisation to improve clinical quality, patient & staff experience, operational effectiveness & driving research, and innovation through the introduction of Hive; our Electronic Patient Record system which launched in September 2022.
We're proud to be a major academic Research Centre & Education provider, providing you with a robust infrastructure to encourage and facilitate high-quality research programmes. What's more, we're excited to be embarking on our Green Plan which sets out how MFT continues to play its part in making healthcare more sustainable.
At MFT, we create and foster a culture of inclusion and belonging, provide equal opportunities for career development that are fair, open, and transparent, protecting your health and wellbeing and shaping the future of our organisation together.
Details
Date posted
04 September 2025
Pay scheme
Agenda for change
Band
Band 3
Salary
24,937 to 26,598 a year per annum (pro rata)
Contract
Permanent
Working pattern
Full-time
Reference number
349-CSS-7459903C-RL4
Job locations
Cellular Pathology Department
Manchester
M23 9LT
Job description
Job responsibilities
To find out more about the key responsibilities and the specific skills and experience youll need, take a look at the & Person Specification attachments under the Supporting Documents heading. So that youre even more equipped to make an informed decision to apply to us, youll need to take time to read the Candidate Essentials Guide that sits with the and Person Specification. This document provides you with details about the Trust, our benefits and outlines how we care for you as you care for others. Most importantly, it also contains critical information youll need to be aware of before you submit an application form.
Diversity Matters
MFT is committed to promoting equality of opportunity, celebrating, and valuing diversity and eliminating any form of unlawful discrimination across our workforce, ensuring our people are truly representative of the communities we serve. All individuals regardless of age, disability, gender reassignment, marriage and civil partnership, pregnancy and maternity, race, religion or belief, sex and sexual orientation are encouraged to apply for this post. As an inclusive employer, we are here to support you. If you have any special requirements to help you with your application, email our team at resourcing@mft.nhs.uk.
Were looking forward to hearing from you! Job description
Job responsibilities
To find out more about the key responsibilities and the specific skills and experience youll need, take a look at the & Person Specification attachments under the Supporting Documents heading. So that youre even more equipped to make an informed decision to apply to us, youll need to take time to read the Candidate Essentials Guide that sits with the and Person Specification. This document provides you with details about the Trust, our benefits and outlines how we care for you as you care for others. Most importantly, it also contains critical information youll need to be aware of before you submit an application form.
Diversity Matters
MFT is committed to promoting equality of opportunity, celebrating, and valuing diversity and eliminating any form of unlawful discrimination across our workforce, ensuring our people are truly representative of the communities we serve. All individuals regardless of age, disability, gender reassignment, marriage and civil partnership, pregnancy and maternity, race, religion or belief, sex and sexual orientation are encouraged to apply for this post. As an inclusive employer, we are here to support you. If you have any special requirements to help you with your application, email our team at resourcing@mft.nhs.uk.
Were looking forward to hearing from you!
Person Specification
Qualifications
Essential

• Knowledge and training to Vocational Level 3 or equivalent
• Willingness to undergo further training and development

Desirable

• Shorthand qualification
• AMSPA qualification
• RSA III in typing

Experience & Training
Essential

• Experience of typing
• Experience of developing and maintaining admin systems

Skills & Abilities
Essential

• Good interpersonal skills
• Ability to work on own initiative
• Ability to prioritise workload and to adapt effectively to changing priorities
• Ability to work alone and as part of a team
• Ability to deal with queries

Attributes
Essential

• Demonstrate a sensitive and caring approach to role
• Demonstrates reliability, motivation and commitment
• Conscientious
• The post holder must demonstrate a positive commitment to uphold the diversity and equality policies of the Trust
• Proactive and flexible attitude
• Willingness to contribute to the department

Knowledge
Essential

• Knowledge and experience of administrative procedures
• Proficiency in Microsoft Office Word, Excel, Access, and PowerPoint
• Understand the need for confidentiality
• An understanding of medical terminology

Desirable

• Experience of using digital dictation
• Experience of taking and typing minutes and action plans

Person Specification
Qualifications
Essential

• Knowledge and training to Vocational Level 3 or equivalent
• Willingness to undergo further training and development

Desirable

• Shorthand qualification
• AMSPA qualification
• RSA III in typing

Experience & Training
Essential

• Experience of typing
• Experience of developing and maintaining admin systems

Skills & Abilities
Essential

• Good interpersonal skills
• Ability to work on own initiative
• Ability to prioritise workload and to adapt effectively to changing priorities
• Ability to work alone and as part of a team
• Ability to deal with queries

Attributes
Essential

• Demonstrate a sensitive and caring approach to role
• Demonstrates reliability, motivation and commitment
• Conscientious
• The post holder must demonstrate a positive commitment to uphold the diversity and equality policies of the Trust
• Proactive and flexible attitude
• Willingness to contribute to the department

Knowledge
Essential

• Knowledge and experience of administrative procedures
• Proficiency in Microsoft Office Word, Excel, Access, and PowerPoint
• Understand the need for confidentiality
• An understanding of medical terminology

Desirable

• Experience of using digital dictation
• Experience of taking and typing minutes and action plans

Skills Required