Job Description

GLL is looking for an Administrative Officer (Senior Library Assistant) to work at Bromley Central Library. If you have the skills and ambition to join us as an Administrative Officer, there's never been a more exciting time to join us. This is more than an administration job, it's a career. The post holder will be part of the Admin Team that supports Bromley Libraries. The role is 36 hours a week.





The Administrative Officer will support across all Bromley Libraries (14 in total). The aim of the role is to ensure the Library service is delivered every day by co-ordinating the rotas of all libraries in partnership with the local managers and communicating with all staff across Bromley. As an Administrative Officer you will also be required to go and support the libraries yourself and work as a Senior Library Assistant, if required, at any time. This means you need to be willing to travel to all libraries across Bromley. No day will ever be the same!

What you'll do:

Maintain the Bromley Libraries timetable ensuring staff are allocated to service points to ensure all services open to scheduled hours.

Plan rotas in advance and arrange emergency cover as and when needed

Process Annual Leave requested

Communicate to staff across the Borough

Provide cover for absence as and when required, working front line and running both adult and children's library activities.

Manage Purchase Orders, paying Invoices to our suppliers and raising invoices as needed to users of Library facilities (i.e. Room hire fees)

Manage an admin in box and answer staff questions

Provide and promote an excellent library & information service to customers

Provide other specialist and support areas of the service as required.

Act as a Key holder and responsible person when in charge of the Library building




As a leader within the leisure industry we can also offer scope to progress your career, and job variety like nowhere else.

What you need:

Strong administration Skills

A really focus on customer service

Great communication and interpersonal skills.

Be able to build working relationships with all colleagues, across all libraries

A can do attitude

Good understanding of IT packages such as Microsoft Office especially Excel

Excellent time management

Ability to work under pressure

A good team player

As a charitable social enterprise owned by its staff GLL has a great range of benefits for its employees:

A salary of 26,993 per annum (Based on 36 hours a week) A values driven organisation Learning & development to support career development Good pension schemes Discounted gym membership for you and your partner A full time permanent position of 36 hours a week The opportunity to join the GLL Society and have a say on how we are run plus associated events Exclusive discounts on our villas in Portugal Exclusive discounts on our Ski chalets in Bulgaria Career Pathways, professional development is just the start. To ensure your stay on top of your game we provide training with practical and theory elements too Discounts across thousands of retailers (GLL Extras) 25% off Red Letter Days 25% off Buy a Gift 20% off GLL spa experience treatments and associated products Ride to work scheme Free eye tests and discounted glasses

About GLL:

As the UK's largest leisure operator and charitable social enterprise, we offer a range of careers for everyone in our local communities. We manage over 400 facilities across England, Wales and Northern Ireland, including public sport and leisure centres, elite sporting venues, libraries and children's centres.


Our people are from the communities we serve and help us make real changes in their local area.


One of our core values is 'More than a Job', because working with us opens up a wide range of possibilities and opportunities for you, starting with how you work with us. To make sure we're having a positive impact on our people, we also offer some flexible and part-time working options so you can make sure your new job works for you. Subject to vacancies, whether you are after a contractual commitment and a regular work schedule or the freedom of flexible hours, you may be able to choose an arrangement that works best for you and play your part in improving the health and wellbeing of your community.


We offer two different types of work arrangements:


A permanent employment contract - part time and full time A flexible worker engagement by joining our flexible worker pool
If you are looking for a regular number of hours that you can work, and are flexible to meet the needs of a 7 day a week service, then a full-time or part-time permanent contract might be the right choice for you.


So whether your ambitions lie in sport and leisure, events & catering, health & beauty, corporate support or working with children, you'll be able to find your ideal new job at GLL.


Passionate about seeing our communities thrive, we invest back into our facilities, projects and people and are Investors in People Silver Award employer.


However you choose to work with us, you can be sure that you will be a valued member of our team, working with great colleagues, and making a real difference to people's lives.


We are an inclusive employer. We seek and welcome diversity in our teams.


All pay rates are subject to skills, experience, qualifications and location.