Job Description

Details

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Reference number

406962
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Salary

26,770 - 27,143
A Civil Service Pension with an employer contribution of 28.97%
GBP
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Job grade

Administrative Officer###

Contract type

Permanent###

Business area

HSE - Building Safety Division (BSD)###

Type of role

Administration / Corporate Support

Operational Delivery###

Working pattern

Flexible working, Full-time, Job share, Part-time###

Number of jobs available

5

Contents

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Location About the job Benefits Things you need to know Apply and further information

Location

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Bootle

About the job

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Job summary

This is a brigaded campaign, representing two or more divisions across the Health and Safety Executive. A summary of these divisions is below:

Building Safety Regulator (BSR) x4:

The Health and Safety Executive has established the new Building Safety Division (BSD) to ensure high-risk residential buildings (HRBs) are safe and enable people to feel safe in their homes. BSD will oversee changes to the safety and performance of all buildings and raise industry professional standards year on year, working with residents and industry to make sure everybody has a voice in achieving this goal.


Working within our Operational Support team, you will be the first point of contact for a range of stakeholders where you will be able to demonstrate your professionalism and provide a consistent customer service. You will be analytical, responsible for providing responses to email queries, including financial and operational support, requiring a good standard of written communication. You will use your organisational skills to keep you focused as you support the team with an array of projects, including administrative tasks relating to various functions of the division's operation. You will join a supportive environment that encourages personal development and career progression, helping you gain an overarching understanding of the various BSD functions as set out in the Building Safety Act 2022.

Director of Regulation (DoR) x1:

Working within the Divisional Support Unit, Operational Support teams are responsible for supporting frontline colleagues, aligned to the Inspection, Investigation and Specialist Divisions, overseeing operational delivery across a range of industries including Manufacturing, Construction and Agriculture. You will contribute to the yearly delivery plan, while triaging potential visits, for which you will create inspection packages for use by regulating teams, processing gas cases, preparing litigation files, and the triage of RIDDORS. You will be proactive in self-development and collaboration within your teams and across the cross-divisional network, with an ability and passion to deliver at pace.


Please be advised that while you may state your preferred Division, offers will be made in merit order and therefore we cannot guarantee your preference.


Additionally, offers made from the reserve list will be job matched at the same discipline and salary band, however, may not be restricted to the Divisions listed above.


Part time working hours are available for these roles. We can accept part time applicants who can commit to working a minimum of 30 hours per week.

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Job description

You will contribute to the delivery of HSE's Strategy and plan of work by undertaking a range of business support tasks and processes, in direct support of both front line and other HSE staff, including providing support to other parts of HSE, on both a local and national basis. You will do this by:

Providing a sound administrative support to your wider team to meet business objectives, this can vary from responding to email queries in a timely manner, managing inboxes and itineraries or contributing to projects across your division in a meaningful way. Working with division-relevant systems and programmes ranging from Microsoft Word and Excel through to HR systems. Providing a consistently good customer service, ensuring any queries are dealt with in a timely manner. Providing assistance to your colleagues on any projects and work activities. Overseeing compliance in regards to any data entry/management such as updating records. Liaising with internal and external stakeholders, including candidates when required.

Please note that this is not an exhaustive list of duties.

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Person specification

Essential Skills and Criteria:

To succeed in these roles, you will be;

A team player, able to communicate and build effective relationships with your colleagues, providing a consistent administrative service across your team the business. Well-organised, able to prioritise your workload and meet deadlines. Able to deliver a consistent customer service with external stakeholders. Good attention to detail with the ability to accurately record information across multiple platforms. Basic understanding of, or willingness to learn new skills such as invoicing and receipting. Basic knowledge of Microsoft Office Packages such as MS Word, Excel and Outlook. ###

Behaviours

We'll assess you against these behaviours during the selection process:


Delivering at Pace Working Together

Benefits

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Alongside your salary of 26,770, Health and Safety Executive contributes 7,755 towards you being a member of the Civil Service Defined Benefit Pension scheme. Find out what benefits a Civil Service Pension provides.Learning and development tailored to your role An environment with flexible working options A culture encouraging inclusion and diversity

We invest in our people with;

Competitive rates of pay Access to the highly competitive Civil Service Pension Scheme to which HSE contribute 28.97%, far more than in the private sector. Family friendly policies and working hours to help balance your home life and career Carer friendly policies to help create a supportive working culture 25 days annual holiday increasing to 30 days after 5 years' service, plus bank holidays and 1-day Civil Service privilege leave Parental leave benefits As a member of HSE you will gain access to a wide range of fantastic benefits that you can take advantage of such as the Cycle to Work Scheme, E-Gift Cards and Vouchers via our partner EdenRed.

Things you need to know

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Selection process details

This vacancy is using Success Profiles , and will assess your Behaviours, Strengths, Ability and Experience.

Application Information

U

pon submitting your short application form, you will be invited to complete a Civil Service Verbal Test.

Please complete the online tests as soon as possible,

within 24-48 hours is recommended, to allow time to complete your full application.

If you successfully pass the test, you will then be invited to complete the final stage of your application.

You must complete your full application form

and

online tests by Midday on 2nd June. If you fail to complete the online test and full application form before the deadline, your application will be withdrawn.

Guidance for the test will be available when you are invited to take the test. The tests are administered online and accessed via the CS Jobs website.

Sift Information

At sift, you will be asked to provide a Personal Statement of up to 500 words explaining how you meet the Essential Skills and Criteria for the role.


The sift is expected to take place from Week Commencing 2nd June where you will be assessed on your Personal Statement.

Application Guidance

Please note that the Civil Service Verbal Test is

not

timed.


Please access the following link for guidance on how to apply and how to complete a personal statement https://www.civil-service-careers.gov.uk/how-to-apply/


It is recommended that candidates use the STAR approach in your Behavioural answers - Situation, Task, Action, Result (see below for more information) to structure your example and to refer to the Success Profiles Behaviours (Level 1 AA/AO) guide which can be found on gov.uk

Interview Information

Interviews are expected to take from week commencing 16th and 23rd June onwards. This is a blended interview consisting of Strengths and Behaviours.


Please note that these dates could be subject to change due to panel availability.


In the event of a high number of applications that pass the interview standard we will assess on the lead behaviour

Delivering at Pace.

The lead behaviour will also be used in the event of a tie-breaker.

AI Tools & Platforms

During the application process candidates are allowed to utilise AI (artificial intelligence) platforms and Tools to support them in writing their Behaviours, CV's and Personal Statements. However, all information submitted must be factually accurate. This includes presenting the ideas and experience of others, or those generated by artificial intelligence, as your own. All presented information will be assessed at the Interview Stage.

Sponsorship

This role is not open to application from those who will require sponsorship under the points based system. Should you apply for this role and require sponsorship your application will be rejected, and any provisional offers of employment will be withdrawn.

Further Information

Please note that a Reserve List will be held for the period of up to 12 months. There is no guarantee you will be offered a role from our reserve lists, so if you see a vacancy on Civil Service Jobs that you are interested in, we recommend you apply.


HSE reserve the right to conduct additional checks, including Google and social media checks, when recruiting candidates into a role within HSE. These checks will be carried out in line with the Civil Service Commission Principles and, if used all candidates will be subject to these additional checks.


It is the candidate's responsibility to ensure they are aware of the terms and conditions they will adopt should they be successful in their application. For a summary of HSE terms and conditions as part of Civil Service Reform, please see the attached HSE Terms and Conditions document. The Civil Service is committed to attract, retain and invest in talent wherever it is found. To learn more please see the Civil Service People Plan and the Civil Service D&I Strategy.


HSE is proud to be a part of the Disability Confidence Scheme (DCS). As a Disability Confident employer, we positively welcome applications from disabled people. We are committed to making workplace adjustments to ensure anyone can participate in the recruitment and selection process.


We offer a guaranteed interview scheme for all disabled applicants who provide evidence of meeting the minimum requirements necessary for the post.


If, during the application or interview process, you require any assistance due to a disability or a medical condition, please contact us at the email address below to discuss how we can support you. For example if you have a disability, and you need an application form in an alternative format or you would like to know more about our recruitment process, please contact: hr.resourcing-team@hse.gov.uk


If successful in securing your role, HSE can provide suitable workplace adjustments to support you throughout your career with HSE. Any move to HSE from another employer will mean you can no longer access childcare vouchers. This includes moves between government departments. You may however be eligible for other government schemes, including Tax Free Childcare. Determine your eligibility here


Please note, if you are a current civil servant and you are currently undergoing any of the following formal actions your application will not be progressed any further; Formal discipline action, any formal action regarding attendance, poor performance or any restriction of duties as a result of disciplinary action.



Feedback will only be provided if you attend an interview or assessment.###

Security

Successful candidates must undergo a criminal record check.
People working with government assets must complete baseline personnel security standard (opens in new window) checks.###

Nationality requirements

This job is broadly open to the following groups:


UK nationals nationals of the Republic of Ireland nationals of Commonwealth countries who have the right to work in the UK nationals of the EU, Switzerland, Norway, Iceland or Liechtenstein and family members of those nationalities with settled or pre-settled status under the European Union Settlement Scheme (EUSS) nationals of the EU, Switzerland, Norway, Iceland or Liechtenstein and family members of those nationalities who have made a valid application for settled or pre-settled status under the European Union Settlement Scheme (EUSS) individuals with limited leave to remain or indefinite leave to remain who were eligible to apply for EUSS on or before 31 December 2020 Turkish nationals, and certain family members of Turkish nationals, who have accrued the right to work in the Civil Service
Further information on nationality requirements
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Working for the Civil Service

The Civil Service Code sets out the standards of behaviour expected of civil servants.



We recruit by merit on the basis of fair and open competition, as outlined in the Civil Service Commission's recruitment principles .
The Civil Service embraces diversity and promotes equal opportunities. As such, we run a Disability Confident Scheme (DCS) for candidates with disabilities who meet the minimum selection criteria.
The Civil Service also offers a Redeployment Interview Scheme to civil servants who are at risk of redundancy, and who meet the minimum requirements for the advertised vacancy.###

Diversity and Inclusion

The Civil Service is committed to attract, retain and invest in talent wherever it is found. To learn more please see the Civil Service People Plan and the Civil Service Diversity and Inclusion Strategy .

Apply and further information

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This vacancy is part of the Great Place to Work for Veterans initiative.
Once this job has closed, the job advert will no longer be available. You may want to save a copy for your records.###

Contact point for applicants

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Job contact :

Name : Lucy Gallagher Email : HR.Resourcing-Team@hse.gov.uk
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Recruitment team

Email : HR.Resourcing-Team@hse.gov.uk ###

Further information

If you believe that Civil Service Commission principles of selection for appointment on merit on the basis of Fair and Open competition have not been met, you can raise a complaint by emailing: HR.Resourcing-Team@hse.gov.uk or by writing to HSE at the following address: HR Resourcing Team, 2.3 Redgrave Court, Merton Road, Bootle, Merseyside, L20 7HS. If you are not satisfied with the response you receive from the Department, you can contact Civil Service commissioners: https://civilservicecommission.independent.gov.uk/code/civilservicecodecomplaints/