Job Description

Job Category: Administration & Support
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Job title: 1013-333 - Administrative Support - North | Grade: B | Vacancy type: Permanent | Hours: 35 | Salary: 27,940 (Pay award pending effect from 01 April 2025) | Location: Golspie | Closing date: Midnight 10 November 2025 | Internal interviews: 25 November 2025 | External Interviews: 8 December 2025
Job Purpose Summary
The Administrative Support - North role is part of NatureScot's National Operations North team. The purpose of this post is to coordinate effective administrative support to both Golspie & Kirkwall offices, working closely with the Golspie Office Manager & the wider support team. The post covers a full range of general administrative functions, as well as assisting with office facility management. We are looking for a versatile individual who wishes to utilise and develop their administrative skills. This role would suit someone who enjoys working with others, keen to learn & can adapt to a reactive work environment. The role includes regular travel to the Orkney office; the post holder must be willing to spend short periods of time working at other locations.
Areas of Responsibilities * Assist the Golspie Office Manager with office & facility management tasks, along with providing cover during periods of their leave

• Responsible for the effective running of the Kirkwall Office, providing admin & facility management support, with regular visits to the office
• Assist the Golspie Office Manager with Health & Safety procedures, including weekly fire alarm testing & local office, vehicle & staff first aid kit management
• Manage pool vehicles based at Golspie & Kirkwall as Local Vehicles Officer (LVO), ensure monthly vehicle inspections and any repairs, servicing/MOT works are carried out. Assist with the management of local electric charging points
• Manage all information and data in accordance with corporate policy as Records Liaison Officer (RLO) for local offices. Maintain both the electronic & physical filing system, including file review
• Assist with financial processing, procuring items as and when required through Government Procurement Card (GPC) or purchase order, raised through Fusion
• Arrange bookings for North team travel and accommodation, in accordance with clear instructions
• Log cases onto the Casework Management System in liaison with Operations Officers
• General administrative duties assisting Operations staff with day-to-day requirements, including mail merges & minute taking
• Responsible for the day-to-day operation of systems and equipment. Lead contact for IS
• Updating the database for Designated Areas (MIDAS) & Contacts Database

Essential Skills * Relevant administrative experience, associated with this role

• Well-developed IT skills, competent with MS Office suite with an aptitude for learning and using Oracle based applications
• Experience of financial processing and purchasing
• Good organisational and time management skills with ability to work independently with initiative and as part of a team
• Good communication skills, both written and verbal, including communicating with a variety of colleagues and external contacts
• Understanding of health and safety policies and procedures relevant to this role, and the quality outputs and standards required
• Ability & willingness to spend short periods of time away working from other locations, including overnight trips

Desirable Skills

• An interest in the natural heritage and the role of NatureScot
• Full, clean driving licence, or be able to call on alternative means of transport

Prerequisites Required

• Candidates must be eligible to live and work in the UK and resident in Scotland for the duration of the job contract
• To undertake a Disclosure Scotland application.
• Although Gaelic language is not a prerequisite it is a desirable skill in support of our commitment to our Gaelic Language Plan

Working for NatureScot - what we offer you

• NatureScot offers some great benefits to reward and support you whilst you are working for us. Our benefits package includes the civil service pension scheme, a generous holiday leave allowance plus flexi time, and employee discount scheme.

including below: * An environment with flexible working options

• A Civil Service Pension with an employer contribution of 28.97% (7.35% employee contributions)
• 41.5 days of annual leave, including 5 fixed public holidays on St Andrews Day, Christmas Day, Boxing Day, New Year's Day and 2nd January
• Equivalent of 2 days paid volunteering leave
• A focus on wellbeing with access to an employee assistance programme
• Job satisfaction from contributing proactively to the twinned nature and climate crisis
• Death in service benefits
• Cycle to work and electric vehicle salary sacrifice schemes
• Access to an employee discounts scheme
• Learning and development tailored to your role
• A culture encouraging inclusion and diversity .

Application Process
Application is by CV and Supporting Statement. Please ensure you have attached these documents when submitting your application.
Before applying for this post;

• Internal applicants should read the Self Service Guide (eRDMS A3155575)
• External applicants should read the Online Job Application Guide

If you have previously applied for a vacancy with NatureScot you must remove the supporting statement from your profile, before uploading a new version.
Interviews
External candidates will be invited to interview if we are unable to recruit internally.
NatureScot's Net Zero commitment
Whether working at home or in an office, or travelling to meetings and site visits, as a NatureScot you will contribute to our Net Zero plan, for example through positive carbon travel choices.
For information regarding the vacancy please contact
Tracy Moffat, Team Administrator - North
E-mail: - Tel: 07493678264
Nature is vital to all of us, so it is vital that we are an organisation for all of Scotland. The more diverse NatureScot is, the better we will be in connecting everyone with nature. We particularly encourage applications from people from Minority Ethnic (ME) backgrounds and people with a disability.

Skills Required