Job Description

JOB TITLE:

ADMINISTRATOR

EMPLOYMENT TYPE

: FULL TIME, PERMANENT, MONDAY - THURSDAY 9.30AM-5PM, FRIDAY 9.30AM-3PM-

EARLY FINISH FRIDAYS

SALARY:

25,000 - 28,000

WHAT YOU WILL BE DOING AT INNOVATE

INNOVATE "THE COMPANY"

Innovate was established in 2012 and since then, have been delivering the needs for Contractors and Surveyors in N. Ireland, Ireland, and UK. The Company covers a vast range of products suited to the construction and infrastructure industries. Mainly known for Survey Equipment supplies, over the years we have grown to acquire additional partners which help the company provide end to end solutions on and off machine for Architectural, engineering and the entire construction community.

PURPOSE OF ROLE

As innovate continues to grow and develop, we are searching for an Administrator. It will be your remit to support multiple departments here at innovate by handling administrative, logistical and operational tasks for the team.

No two days are the same with this role and if you enjoy a dynamic work environment then you could be the candidate we are looking for. The right person for this role will be an experienced strong administrator with excellent customer care skills and demonstratable business support experience. Able to perform variety of administrative and clerical tasks to support our day-to-day business needs

. The ideal candidate will be a problem solver who has excellent communication skills and impeccable attention to detail

.

The candidate should have experience of performing a multiple of administrative tasks and providing support to co-workers. An ability to multitask, management complex schedules, and meet changing deadlines is essential to the position. The successful candidate will have the opportunity for further training and progression.

Day to day duties will vary within this role below are some of the typical tasks and responsibilities.

DUTIES

Create and maintain databases, records, documents on innovates CRM

Answer calls, take detailed messages for all departments, & follow up through the day to ensure each call has been responded too

Administering the building of new customers accounts and uploading this information onto our system

Handle calls, emails, quotations, in a timely manner

Cover dept as and when required [ hire/sales/service]

You will track orders and arrange deliveries. This will include producing courier labels, sending updates to Customers and Suppliers and updating the appropriate parties on shipments/progress.

You may be requested to attend events to help with the administration i.e. taking customers details, populating them on to a system, sending their details on to the correct dept. and helping assist each department if required with quotations.

Sending quarterly newsletters to customers of new deals on equipment

Monitor project requests and ensure deadlines are met

Liaise and communicate with team members, clients and suppliers

Order supplies, equipment and other necessary materials

Generate reports for weekly meetings

And any other duties

ESSENTIAL CRITERIA

Exceptional organisational skills with a keen attention to detail

Strong verbal and written communication skills

Proficient with standard office software such as Microsoft Office [ Word, Excel, Outlook]

The ability to manage time effectively and handle multiple priorities

Problem solving skills and the ability to find solutions

A proactive and professional and positive attitude

The ability to work independently and collaboratively as part of a team

Strong IT skills to include Microsoft suite.

Excellent telephone manner with strong communication and interpersonal skills

An interest in developing knowledge within the Construction industry

BENEFITS

As an office administrator your position is often an entry point into office work/management. This role will allow you to gain foundational experience and with time and performance and training, you could progress to a Coordinator, or a more senior level position

Free Parking on site

Kitchen canteen with coffee & treats provided

No weekend work

Early Friday finish

Are you ready to bring your organisational skills and leadership qualities to a company that values your contributions? APPLY TODAY to join our inclusive, forward-thinking industry.

HOW TO APPLY

Please email your CV and a little about yourself and why you have applied for this role to recruitment@innovateni.co.uk - Please also apply via indeed.

Closing date Friday 31st October 2025. We are eager to place the candidate as soon as possible, but we're also willing to wait for the right candidate, even if it means accommodating their notice period.

Once the closing date ends, we will read over all applications & contact you only if we feel you meet the criteria and have applied correctly. We will aim to be in touch no later than 05/11/25. Interviews will then be issued out to the successful candidates for interviewing Tuesday 18/11/25. Please ensure you have this date available between the hours of 10am - 3pm. Please do not apply if you are not available on this date.

Job Types: Full-time, Permanent

Pay: 25,000.00-28,000.00 per year

Benefits:

Free parking On-site parking
Work Location: In person