Job Description

ADMINISTRATION ASSISTANT (Private Client)

Dundee

At Thorntons Law, every moment matters. Join the Trusts team in our Private Client department as an Administration Assistant and you'll feel inspired. You'll feel connected. You'll feel like you belong. And it all begins from the moment you join us.

That's because we've created a different kind of law firm. Here, you'll build relationships with clients and colleagues that really last. You'll help shape what happens now, and what comes next. And we'll support and encourage you to be the best you can be.

This is what life at Thorntons is all about. And this is your moment to be part of it.

About the role

In this role, you'll support the smooth administration of trusts, working closely with senior colleagues and external advisers. You'll help keep trust records accurate and up to date, assist with financial and tax reporting, and play a key part in day-to-day compliance and client communication.

Financial Support - Recording income and expenses, assisting with trust accounts, and reconciling bank and investment records. Client Communication - Drafting routine correspondence, managing queries, and helping to organise trustee meetings. Compliance & Tax Admin - Supporting AML/KYC checks, gathering tax return information, and helping meet reporting deadlines. Asset & Investment Tracking - Keeping asset schedules updated, processing basic transactions, and liaising with trust managers in your team and external financial providers. Team Support - Providing general admin support to fee earners and being a helpful part of a collaborative Private Client team.

What you'll need

We're looking for:

A strong sense of organisation and attention to detail--you're confident working with important documents and financial information. Good communication skills and a professional, friendly approach when dealing with clients, trustees, and colleagues. Confidence using IT systems and databases, with a willingness to learn new tools--training and support will be provided. The ability to manage your time well, especially when juggling admin tasks, deadlines, and occasional ad-hoc requests. A proactive attitude--you like solving problems, spotting improvements, and taking initiative in your day-to-day work. A team player mindset, always happy to support others and contribute to the smooth running of the wider team. A careful and responsible approach to handling confidential information and trust-related records. An interest in trusts, finance or private client work, and in building a career in a professional services environment.

What we offer

We offer much more than just a competitive salary, and we're committed to looking after our people in every way. Here's just some of the benefits available:

Benefits

39 Days Annual Leave (includes 5 fixed public holidays) Contributory Pension Scheme with salary exchange Private Medical Insurance Critical Illness Cover Income Protection Cover Group Life Assurance Exceptional maternity, paternity, partner and adoption leave packages Assisted Conception & IVF Leave Health care cash plan to support everyday health expenses 24-hour wellbeing support Free Legal fees for moving home and life planning Cycle to Work Scheme Gym Discounts Retail Discounts Hybrid Working

Professional development

Access to a wide range of opportunities to build your expertise and advance your career, through courses, specialist accreditations, training, or business skills development.

Belonging

At Thorntons, we embrace diversity and are committed to creating a welcoming and inclusive workplace where everyone can thrive.

As a Disability Confident employer, we want to ensure that everyone has a positive experience when applying to join us. If you have a disability or are neurodivergent and need any adjustments during the recruitment process, just let us know -- we'll do everything we can to support you.

We work flexibly to meet the needs of our clients and our people. While not every role is the same, most offer a hybrid working pattern. We'll work with you to agree the right arrangement that supports you, the role, and our clients.

Make the moment matter

If you're looking for a career with a different kind of law firm, this is the moment to find out more - and apply.

Choosing the right company is about more than just the work--it's about the people, the culture, and the opportunities to grow. At Thorntons Law, we've built something different. We're one of Scotland's largest and most respected full-service legal firms, but more importantly, we're a firm that invests in you--your development, your ambitions, and your future.

All you need to do is apply by

3rd July

and we'll be in touch.

Job Type: Full-time

Schedule:

Monday to Friday
Work Location: In person