Job Description

About QuilomboUK

QuilomboUK is a forward-thinking organization dedicated to fostering diversity, equity, inclusion (D&I), and social justice. Through our People First approach, we aim to create workplaces where every individual feels respected and empowered. Join our remote team to play a vital role in ensuring seamless HR operations that uphold our values and compliance standards.

Role Overview

As a

HR Administrator Assistant - Volunteer

, you will be the backbone of the Talent Advisory team, ensuring smooth HR processes, meticulous record-keeping, and compliance with legal and organisational standards. Your work will focus on

exit procedures, HR documentation, administrative support

, and

data protection

, enabling the team to operate efficiently while advancing QuilomboUK's mission. This role is perfect for an organised, detail-oriented professional who thrives in a remote environment and believes in the power of equitable systems.

Key Responsibilities:

Exit Procedures & Offboarding

Manage end-to-end exit processes for resignations, retirements, and contract conclusions, ensuring a respectful and consistent experience. Conduct exit interviews (virtually), document feedback, and share insights with the Talent Advisory team to identify trends and improve retention. Collaborate with Legal, IT, and managers to ensure the timely return of equipment and access revocation.

HR Records & Compliance

Maintain accurate and up-to-date HR records (digital and physical), including contracts, right-to-work documents, and visa expiry dates. Prepare audit-ready documentation for internal and external compliance reviews (e.g., GDPR, ISO standards). Track and renew right-to-work checks, visas, and other legal requirements, flagging expiries proactively.

Administrative Support

Assist the Talent Advisory team with administrative tasks, including drafting ER case correspondence, updating HRIS data, and generating reports. Manage HR system updates (e.g., employee status changes, promotions) and ensure data integrity across platforms. Coordinate team calendars, meetings, and training sessions to optimise workflows in a remote setting.

Data Protection & Security

Serve as the first point of contact for data protection queries, ensuring compliance with GDPR and company policies. Train employees and managers on the secure handling of sensitive HR information in a remote work environment. Monitor access permissions to HR systems and escalate potential breaches to the Manager: Talent Advisory.

Key Skills:

Experience:

1+ years in HR administration, data management, or a similar role. Exposure to remote work environments is a plus.

Skills:

Exceptional attention to detail and organisational skills. Proficiency in HRIS platforms (e.g., BambooHR, Workday), Google Products, and virtual collaboration tools. Strong written communication skills for drafting policies, reports, and employee correspondence.

Knowledge:

Understanding of GDPR, UK right-to-work requirements, and fundamental employment law. Familiarity with D&I principles and their application to HR processes.

Alignment:

Passionate about QuilomboUK's mission and commitment to equitable, transparent systems.

Personal Attributes

A meticulous problem-solver who takes pride in accuracy and compliance. Discreet and trustworthy when handling confidential information. Proactive self-starter who thrives in a remote, fast-paced environment. Team-oriented with a "no task too small" mindset and a commitment to collective success.

Why Join QuilomboUK?

Impact:

Ensure the integrity of HR systems that directly support equity and social justice.

Flexibility:

Work remotely with a team that values work-life balance and inclusivity.

Growth:

Build expertise in HR compliance and data management within a mission-driven organisation.

Culture:

Join a collaborative, values-led team where your contributions are celebrated.
Job Type: Volunteer

Benefits:

Work from home
Application question(s):

Do you have access to personal PC or laptop? Are you currently based in UK? Can you commit to 12 hours per week for the full 16-week programme?
Work Location: Remote