Job Description

Hardy Building Solutions Ltd is a respected heritage building and conservation company specialising in Grade 1 & Grade 2 listed properties, traditional joinery, and high-end building projects. We combine sustainability with the preservation of English heritage, delivering works built on our core values of

Quality, Reliability, and Trust

.

We are seeking a highly motivated and organised

Administrator

to support our growth. This is a unique opportunity for an ambitious individual who wants to progress within a dynamic company and become an integral part of the team. Working directly with the Director, you will play a key role in streamlining operations, improving processes, and ensuring the smooth day-to-day running of the business.

Key Responsibilities1. Administrative & Office Support

Organise, maintain, and update company documentation, digital files, and project records. Prepare and issue quotes, invoices, purchase orders, and subcontractor documentation. Monitor and respond to emails, enquiries, and customer communications. Maintain calendars, schedule meetings, and manage daily workflow for the Director.

2. Project Support & Coordination

Assist with preparing project packs, RAMS, procurement lists, and job sheets. Liaise with suppliers, subcontractors, and clients to ensure smooth project progress. Track project timelines, deadlines, and deliverables. Support with tender submissions and admin relating to heritage and conservation projects.

3. Financial & Reporting Tasks

Assist with bookkeeping tasks (data entry, receipts, expenses). Maintain spreadsheets for project tracking, cost monitoring, and labour allocation. Support monthly reporting to support business planning and growth.

4. Business Growth & Marketing Support

Help maintain social media posts and website updates when required. Assist with writing case studies, collecting before/after photos, and organising project portfolios. Support business development activities by preparing documents, presentations, and follow-up communications.

5. Compliance & Operational Support

Keep compliance records up to date (insurances, accreditations, training logs, supplier approvals). Assist with H&S documentation and onboarding of new subcontractors or team members. Maintain stock and materials lists for the workshop and ongoing site projects.

Personal Qualities & Skills

We are looking for someone who is:

Motivated & Ambitious

Wants to grow within the company and take on new responsibilities as the business expands. Shows initiative, problem-solving ability, and a willingness to learn.

Organised & Detail-Oriented

Strong attention to detail with excellent time management skills. Able to manage multiple tasks and prioritise effectively.

Professional & Confident

Comfortable communicating with clients, suppliers, and partners. Able to represent the company's values in every interaction.

Technically Competent

Proficient with Microsoft Office (Word, Excel, Outlook). Comfortable adopting new software and digital systems.

Experience Required

Previous administration experience (2+ years preferred). Experience in construction, heritage, joinery, or property services is desirable but not essential. Experience supporting a director or senior manager is advantageous.

Why Join Hardy Building Solutions?

Work directly alongside the Director with real opportunities to progress. Develop skills in heritage construction, project coordination, and business management. Be part of a company with strong values and a passion for preserving English heritage. Help shape and support the growth of the business during an exciting period of expansion.
Job Types: Full-time, Part-time, Fixed term contract

Pay: 13.00-17.00 per hour

Expected hours: 24 - 40 per week

Benefits:

Company pension Free parking On-site parking Referral programme
Language:

English (preferred)
Work Location: In person