Job Description

Administrator - Corporate Services
Department: Corporate & RORA Services - Ogier Global
Employment Type: Permanent
Location: London
Description
Our approach is simple. We are committed to providing exceptional client service, building long-lasting relationships, and fostering a 'people first' culture. We truly believe that our success has been driven by our collaborative, positive, and supportive work environment. In everything we do, we look to sustain and nurture this and continue to set ourselves apart from our competitors.
In this role, the successful candidate will work alongside a senior team member in delivering a range of corporate administration services to a varied portfolio of clients and related entities, managing the related workload and ensuring responsive and effective client service.
Key Responsibilities

• Administer a diverse portfolio of corporate clients
• Preparation of minutes, resolutions and correspondence, coordinating of the timely execution of documentation, attending to statutory filings in accordance with applicable deadlines, maintaining statutory records
• Liaising with clients and third parties such as lawyers, auditors, bankers and investment managers, as required
• Processing of bank payments, reconciliation of payment logs and approvals
• Production and circulation of invoices, fee collection and chasing debtors
• Prepare and file Register of Overseas Entity submissions following verification of beneficial owners in line with applicable legislation
• Assist and complete all manner of Companies House filings, including administration of the Authorised Corporate Services Provider ID verification portal
• Pro-actively take on and support additional responsibilities and administration tasks as required by your manager or clients
• Supervise and assist in the training of Trainee Administrators and provide feedback and identify any additional training needs to your direct manager
• Absolute devotion to data integrity with attention to detail in all activity, with particular focus on utilising the systems to their maximum potential to drive efficiency and client service
• Support an 'Ogier Best Way' ethos across the team through rigorous process analysis to drive alignment and consistency
• Contribute towards the business as a whole in identifying process improvements, improvements in policies and procedures and any other service innovation changes that would improve the client experience
• Ensure compliance with all applicable laws, regulations and internal policies and procedures, including those related to the prevention of anti-money laundering and terrorist Financing and reporting of suspicious activity or transactions, client due diligence and record keeping
• Undertake any project work as required, undertaking initiatives identified and designated from time to time by your direct Manager

Skills, Knowledge and Expertise

• 1 - 3 years' relevant experience in the finance industry preferred
• Strong academic background, ideally working towards or holding a professional qualification such as the Chartered Governance Institute UK & Ireland's Chartered Governance Qualifying Programme
• Excellent written and verbal communication skills
• Working knowledge of the MS Office package (Outlook, Word, Excel, Power Point). Experience in using Viewpoint would be an advantage
• Good understanding of the applicable statutory laws and other related legal and regulatory requirements, including anti-money laundering regulations
• Experience working with United Kingdom companies
• Responsive and client focused with strong organisational skills and attention to detail. Ability to deal with tasks independently and use own initiative
• Must be committed and driven to achieving excellence for themselves, their clients and their team

Ogier actively supports the professional development of individuals who are in the pursuit of excellence in their field. If you have the determination to work hard and go the extra mile to get the job done, then this is a fantastic opportunity for you to develop your career in an exciting, fast growing and rewarding environment.