Job Description

Job Ref:

TAY1261

Branch:

Taymouth Castle Golf and Sport Club

Location:

Taymouth Castle Golf and Sport Club, Aberfeldy

Salary/Benefits:

Competitive Salary

Contract type:

Permanent

Hours:

Full Time

Shift pattern:

8am - 4.30pm Monday to Friday

Hours per week:

40 hours per week

Posted date:

30/06/2025

Closing date:

30/07/2025

We are an exclusive private members' club offering exceptional service, sophisticated ambiance, and unforgettable experiences. We offer the highest standards of luxury and quality hospitality. As our team and club grow, we are seeking a polished, detail-oriented

Administrator

to ensure smooth operations within our Facilities Maintenance team and to maintain our behind-the-scenes signature excellence.



Reporting to the Director of Facilities this role supports the FM leadership team oversee the overall repair and maintenance of the club buildings, assets, and infrastructure. Working within the luxurious surroundings of our beautifully restored Taymouth Castle Estate and at the breathtaking Glenlyon Estate as well as the Moness Resort and Kenmore Village. As we grow and the project evolves this role may expand in the future and could offer the right individual a fantastic opportunity.

Discover the role..

Serving as the operational backbone of the club, supporting executive management, coordinating with departments, and managing administrative tasks with discretion and professionalism. This is a key position for someone who thrives in high-end environments and understands the nuances of luxury service.



You will be the Facilities Director's right hand. Organising, prioritising, and coordinating critical aspects of our club operations. This is a high-trust, high-impact role suited to a polished professional who thrives in luxury environments and understands the standards of executive-level support.



Organising and managing meeting schedules for both the Facilities Director and the wider leadership team within the department. Acting as a liaison between the team and external suppliers, contractors, and partners.



Assist, create and manage a working inventory of general building operation consumables and stock management, spares, and asset management. Supporting during internal audits and external 'Shield Safety' audits. Participate in verifying Safe Systems of Work (RAMS / Permits to work) provided by contractors, conducting qualifying checks on qualifications and training.



The annual document review process which includes SOP's, Risk Assessments, COSHH Assessments and data sheets. Maintaining the document change process, office supplies and supporting with the administration process of warranty claims. Maintain accurate records, confidential files, and club documentation, including trackers and data sheets to ensure HS compliance; support and manage maintenance activities. Collecting and processing weekly data by running reports and summarising analytics.



Assist with effective communication across the department, preparing briefs and safety notifications and updates from newsletters and head of department meetings, recording the information, updating the team at the daily brief.



Managing of invoicing, PO's and orders ensuring all the information is recorded for budget control. Assist with sourcing specific material items ensuring they are in line with the company purchasing procedures.



Managing the annual departmental induction refresher programme and maintaining records of site inductions for new team members and contractors. Assisting with the delivery of site inductions for staff, visitors, and contractors, as necessary. Coordinating staff training to maintain skill certificates / licenses, booking team members on courses and conferences. Arranging any travel and accommodation and processing the paperwork and payments.



Updating the departments schedules on Workday to ensure data is collected in real time - scheduling / absence tracking / approving time. Submitting weekly the team's meal orders according to work schedules and shift patterns.

Discover you..



You will be the Director's right hand--organizing, prioritizing, and coordinating critical aspects of club operations. You will have experience of working in a large team or department type environment with discretion in handling and managing sensitive client or staff documentation and understands the standards of executive-level support within a high-trust and high-impact environment.



A true people person with excellent, proven oral and written communication skills, a natural ability to build rapport with colleagues at various levels within various departments and across multiple managers. Enthusiastic about engineering and facilities maintenance; a genuine interest with this environment.



Excellent organisation skills, with the ability to work to strict deadlines or pre-defined timescales. Proficient in minuting meetings, managing, and organising intranet folders and hard copy documentation and report writing. Microsoft packages including Word and Excel, Outlook.



The typical working hours are Monday to Friday - 40 hours, 8am - 4.30pm (half hour unpaid break).

Join the Discovery family, where quality and service are at the heart of everything we do!

Discovery Land Company is a US-based developer and operator of private residential club communities and resorts with a world-renowned portfolio of domestic and international properties.

Discover us..

Taymouth Castle Golf and Sport Club

is Discovery's second European private members-only golf sport community. Nestled between two national parks and at the head of Loch Tay in Kenmore, Perthshire, the club incorporates several land estates and is rich in history with dramatic views, offering endless adventures.



This private lifestyle-driven community will offer 125 residences, a redesigned world-class golf course and practice facility, wellness and recreation facilities, a range of outdoor pursuits as well as a refurbished 19th century castle to offer a clubhouse with a range of food beverage outlets and indoor activities. The Club also offers additional facilities at a nearby farm and mountain estate. Taymouth Castle offers a membership that values its relationships, its health, its leisure time, and is a modern community that honours Scotland's strong legacy of history, outdoor adventure and, most importantly, fun.

Please note the selected candidate must have the right to work in the UK as we cannot offer visa sponsorship and o

ffers are subject to successful completion of our reference and background checks.

Discover our Benefits and Perks..



Embracing the breathtaking scenery in this part of Scotland and immersing yourself into the local community, working at Taymouth Castle Golf Sport Club is more than a job, it offers a 'lifestyle.' Offers a chance to be part of the team building a project for generations to come.


Competitive Salary Accommodation on a fixed term Uniform Provided Meal on duty (free of charge) Use of on-site staff gym Access to staff activities Various benefits including discounted local accommodation for friends and family to visit. Work-Family Culture




We are situated on the A827 between Kenmore and Aberfeldy.



Close to the A9. Perth (1hour) Stirling and Edinburgh Airport (1.5hours) Glasgow (2 hours).

About Discovery Land Company

Founded in 1994 by Michael S. Meldman, Discovery Land Company specialises in building luxury residential private club communities and resorts throughout the World. We have grown to be the premier player in the high-end resort residential niche with over 20 world-class projects in our portfolio. Every community features unparalleled amenities and inspired experiences that cater to a family-oriented lifestyle. Driven by a commitment to excellence and innovation, Discovery's distinguishing hallmark is a unique approach to each location that respectfully integrates the natural and cultural characteristics of the land that surrounds it.



Named Robb Report Vacation Homes and Luxury Living's best developers of resort communities, Discovery's golf courses are continuously named among the top golf courses in the US by professionals and amateur golfers alike. For more information about our company and properties, visit https://discoverylandco.com/our-worlds