Job Description

Job Title:

Contract Administrator

Location:

Glasgow Head Office

Contract:

Permanent

Working Pattern:

Monday - Friday / 37 hours per week



The position of Contract Administrator within the POLAR contract has arisen within Glasgow Head Office. In this position you will report daily to the POLAR Team Leader and ultimately the Service Administration Manager.

Principle Accountability:

Collate paperwork from CBES field engineers, suppliers & sub-contractors in order to submit costs via our internal & client's CAFM systems. Ensure all relevant paperwork is collated together with appropriate authorisations & uploaded onto CAFM system. Ensuring accuracy of data is being carried out over regional PPM trackers. Process invoices for PPM jobs within the required timescale on both internal & the client's CAFM systems. Investigate & process any payment rejections. Monitor the team's shared inbox on a rotational basis. Upload PPM certificates onto the client CAFM system within the required timescale. Organise and prioritise work to maximise efficiency and achieve deadlines. Always represent the company in a professional and competent manner and develop strong working relationships with colleagues and clients. Communicate fluently and confidently with colleagues, customers, and management. Ensure effective written and verbal communication of all critical operational issues where required. Work as part of a team to deliver excellent service to the Customer. Comply with any other reasonable management instruction or ad-hoc duties.

Skills & Experience:

Knowledge of City software systems, clients CAFM systems & previous experience of working within a retail FM contract would be advantageous. Knowledge of Microsoft applications, specifically in Outlook and Excel. Strong attention to detail. Ability to work on own initiative & as part of a team. Ability to respond well to competing priorities and demands including time management and the ability to work to deadlines. Adaptable and analytical approach to tasks and problem solving. Motivated and proactive attitude.

At City Building Engineering Services we firmly believe in a collaborative approach to doing business. By working together with our clients we find and deliver constructive solutions to their particular needs and requirements in a cost effective and efficient way.


Our teams of dedicated professionals are passionate about what they do. This has allowed our client base to steadily grow, whilst maintaining a high percentage of repeat business.


Throughout our six regional offices we operate nationally with a comprehensive in-house resource allowing the delivery of all aspects of a construction and engineering project from procurement and design through to project management, installation and maintenance.


We pride ourselves in being ahead of the curve in regards to innovations, particularly in regards to energy saving, where we have planned, designed and installed many cost and energy savings initiatives. CBES is a subsidiary of the

City Facilities Management Group

.