Job Description

Administrator

Permanent

Location:

Heathrow VIP

Hours:

Mon to Fri - 9am to 5pm

Pay: 14.57 per hour

Are you looking for a step up in your career? Are you an excellent administrator? Do you have a keen eye for detail with exceptional organisation skills? If so, we have the perfect role for you, why not apply now?



We have a new opportunity for you to join us as an Administrator at our one of our clients based at Heathrow Airport.

About the Role:

As an administrator, you will be responsible for accurate data entry, workforce scheduling, procurement support, and logistical planning. The successful candidate will be highly organised, detail-oriented, and confident using systems such as Microsoft, Timegate, Salesforce and SAP Timegate Management: Accurately input and maintain site employee working hours and attendance records on Timegate. Procurement Support: Raise and manage site-related purchase orders using SAP, ensuring timely and accurate processing of orders. Data Entry & Administration: Perform general administrative tasks including data input, document management, and reporting as required. Rostering: Create, update, and amend staff rosters in line with operational requirements, ensuring adequate coverage and compliance with working time regulations. Chauffeur Journey Planning: Coordinate and plan landside chauffeur journeys, ensuring efficient scheduling and communication with relevant stakeholders. Communication & Coordination: Liaise with site teams, suppliers, and internal departments to ensure smooth operations and resolve any administrative issues promptly

Why Join Us?

Annual leave

entitlement of 5.6 weeks

Lifestyle Benefits

- Mortgage and financial advice, vouchers for various shopping outlets and food stores, employee referral scheme.

Learning & Development

- we actively encourage progression and offer various eLearning courses, progression, training whilst on site, apprenticeships, and in-house training courses.

Health and Wellbeing

- Life assurance scheme, access to mental health support specialists Access to

an Online GP

for you and your dependents.

Financial

support

Discounts

on hundreds of retail sites

Cycle to Work

scheme

What we are looking for:

Previous experience in an administrative or operations support role. + Experience in using Salesforce, Timegate and SAP (or similar systems). + Strong attention to detail and accuracy in data entry. + Excellent organisational and time management skills. + Ability to work independently and as part of a team. + Strong communication skills, both written and verbal. + Experience in Microsoft Office Suite (Excel, Outlook, Word). + An interest in and commitment to the work of Wilson James for its clients

Interested? Apply now and let your career take off!

Please be aware that, on occasion, we may close a vacancy earlier than the advertised deadline if we receive a high volume of strong applications




Wilson James is an equal opportunities employer and welcomes applications from all suitably qualified persons regardless of their race, sex, disability, religion/belief, sexual orientation or age. A criminal conviction will not necessarily be a bar to obtaining a position, however each case will be assessed on an individual basis. For information about Wilson James' commitment to Equality, Diversity and Inclusion, https://wilsonjames.co.uk/sustainability

Wilson James have been raising standards in security, construction logistics, aviation services, and technology for over 30 years. With 5,000 employees and a presence across over 300 client sites all over the UK, we are dedicated to delivering tailored solutions and top-tier customer service. As a leading managed service provider, we prioritise safety, efficiency, and customer satisfaction. Joining Wilson James offers the excitement of working with diverse, vibrant clients, making for a dynamic and engaging workplace.

Internal Applicants

At Wilson James, we support career growth and offer internal mobility to help employees explore new roles and advance within the company. Committed to promoting from within, we provide clear career pathways and continuous skill development. Unlock your potential by applying for exciting internal opportunities and new challenges


Please note that successful internal applicants will be appointed on the terms and conditions applicable for this role and as detailed above, current terms and conditions will not apply.