Job Description

Your Role

We are looking to recruit an experienced Administrator to be responsible for the effective delivery of a variety of resident, colleague, and administration to support the Care Home in ensuring the smooth day-to-day operations.

This role is based in the care home and you will be expected to travel to Hatfield heath, Bishops Stortford (CM22 7DL) on a daily basis.

BASIC SKILLS REQUIREMENTS

Computer literate with excellent knowledge of Ms word and excel.

Excellent English speaking and writing Skills

Numeracy skills

IT Skills

Good communication skills and telephone manner

Committed to accuracy and detail

PERSONAL ATTRIBUTES:

Organised, systematic and proactive

Calm under pressure

Approachable and sympathetic

Good Team Player

MANAGEMENT RESPONSIBILITIES:

General responsibilities of the position include:

1. Administration of accounts

2. Reception and telephone answering

3. Ad hoc duties for Home Manager

DAY TO DAY DUTIES

a) Obtain information on any resident admissions/discharges from care staff

b) Financial assessment for Private Residents

c) Handling Petty Cash & Credit Card expenses at the Care Home and maintain records.

d) Update the resident's database

e) Maintain good filing systems

f) Prepare weekly Reports of the care Home

g) Send the utility meter Readings to Head office and correspondence with Head office

h) Manage and monitor Daily Staff Clock in & Clock out

i) perform online Food and Janitorial item purchases through authorised suppliers.

Monthly deadlines:

a) Approve Staff Rota every day on the Payroll Platform and Prepare monthly payroll details

b) Maintain residents' expenses spreadsheet.

c) Maintain Credit card spreadsheet.

d) Upload monthly purchase invoices (supplier invoices) into XERO - HubDoc Software.

e) Post the purchase invoices and the cheques to the head office.

f) Forward the monthly / quality management report to the Head Office.

g) support meetings take meeting minutes, making sure they run smoothly and that minutes are kept.

h) Deal with e-mails, scanning, stationery, photocopying and any other office tasks.

i) Send the utility meter Readings to Head office and correspondence with Head office

Please note that this will be subject to continuing review and development

Job Type: Full-time

Pay: 13.00 per hour

Benefits:

Free parking
Education:

GCSE or equivalent (preferred)
Experience:

Administrative: 3 years (required)
Language:

English (preferred)
Licence/Certification:

Driving Licence (preferred)
Work Location: In person