Job Description

TO APPLY PLEASE EMAIL A CV AND COVER LETTER TO RECRUITMENT@YOU-MAKE-IT.ORG

You Make It (YMI) is a race, class and gender inclusion organisation based in the East End of London. We support young, working class racialised women through our life changing holistic empowerment programmes. We also work with progressive employers who want to engage in our community and mission through mentoring, offering work experience and giving.

We have grown organically since our Founder CEO established our first funding free programme back in 2011. Since then, we have worked with over 600 women and are still going strong. Take a look at our website to get a stronger sense of who we are and what we are about:

Our Core Values:

Equity | Creativity | Authenticity | Empowerment | Agility | Integrity | Joy | Kindness | Community - These principles define our every action and shape our culture.

Role Overview

We are seeking a highly organised and proactive Administrator to support the smooth day-to-day running of our operations for our brilliant women's charity. The ideal candidate will be detail-oriented, dependable, and able to manage multiple administrative tasks with efficiency and accuracy. Working closely with our small, committed team, you'll be the steady hand that keeps our finances, admin, and systems running seamlessly in the background, freeing up the rest of the team to deliver our impactful work.

What You'll Do

You'll support the smooth running of our operations by:

Finance & Accounts

Logging and reconciling expenses in

QuickBooks

Setting up new payments on our bank account for 2nd approval by the CEO and /or Operations & Team Manager. Managing invoices; sending, chasing, and ensuring payments are made on time. Supporting budgeting and financial record-keeping with meticulous accuracy.

Systems & Data

Keeping our

CRM database

updated and accurate. Organising files on

Google Suite

Maintaining our

password manager

. Creating and managing efficient filing systems (online and offline).

Team & Office Support

Scheduling team meetings, capturing actions, and keeping us on track. Supporting admin tasks like DBS checks. Ensure on and offline filing is well maintained Ensure signing and filing of contracts to suppliers General office management; ordering / purchasing stationery, supplies and other office necessities for the team. Offering ad-hoc admin support across the organisation. Diary management for the CEO as needed.

About You

You will be someone who LOVES to-do lists and actioning them, is a naturally organised and process driven person who enjoys ensuring the smooth running of an office environment. We're looking for someone who is:

Detail orientated:

You love spotting errors, fixing them, and keeping everything accurate.

Financially confident

: Experienced in QuickBooks (or other accountancy systems) and confident with reconciliation, invoicing, and managing budgets.

System-savvy

: Fluent in

Google Suite

, happy to learn new software, and organised with online drives and password managers.

Organised & process-driven:

You get satisfaction from lists, systems, and ensuring everything runs smoothly.

A calm problem solver:

Resourceful, solutions-focused, and steady under pressure.

A great communicator:

Clear in both written and spoken communication,

An active listener:

With a disposition towards harmonious and respectful team working/ relationships. Have ~

12 months of previous administration

or transferrable experience Be able to

work effectively as part of a close-knit team

as well as on your own initiative.

Desirable

Experience of working with QuickBooks

Why You'll Thrive With Us

Beyond applying your expertise to meaningful work that changes lives, we offer a philosophy rooted in valuing our people:

Work-Life Harmony:

Enjoy part-time, hybrid working with flex time within core hours (10am-4 pm).

Invested Development:

Access individual and group learning opportunities to elevate your skills.

Holistic Wellbeing:

Benefit from a weekly therapy budget and a dedicated wellness allowance.

Support & Joy:

Immerse yourself in a fun, inclusive, and deeply collaborative team culture with inspiring socials and open dialogue.

Additional Perks:

Annual bonus scheme and season ticket loans.

Details

Salary:

11,523 (equivalent to London Living Wage).

Hours:

16 hours a week (including a 1 hour paid lunch break on working days). Note YMI core working hours are from 10am-4pm (flexibility to work remaining contracted hours).

Location:

A mix of home working and 2 days (Monday and Wednesday) at our lovely co-working space in Hackney (opposite Haggerston overground)

Contract:

1 year subject to passing 6 month probation period (funding dependent, this fixed term contract may be extended).

Benefits

25 days per annum (rising to 28 days after 3 years) plus public holidays. 5.25% staff pension subject to employee contribution of 1.75% (pension starts on passing probationary period). Annual bonus scheme. Season ticket loan. Wellness allowance (e.g. gym membership contribution). Weekly therapy budget.

Ready to Ignite Your Purpose?

Send an updated CV and a cover letter responding to this and person specification to .

First-stage interviews will be on a rolling basis. We're eager to welcome the right person to our team by the first week of October 2025 - or even sooner!

Job Type: Part-time

Pay: 11,523.00 per year

Expected hours: 16 per week

Benefits:

Company pension Flexitime Gym membership Health & wellbeing programme Work from home
Language:

English (preferred)
Work Location: Hybrid remote in London E8 4DY