Job Description

Administrator

London, W10

About Us

Open Age is a pioneering charity dedicated to enriching the lives of older people by promoting active lifestyles and social engagement. For over 30 years, we've championed independence and wellbeing, delivering an extensive programme of activities across four centres and more than 40 community venues. From fitness classes to creative workshops, our services empower older adults to stay connected, physically active, and mentally stimulated.

We are now looking for an Administrator to join us on a permanent, part-time basis, working one day per week in our centre at St Charles Hospital, either on Monday, Tuesday, or Wednesday.

Please note, you must live within a commutable distance of our centre at St Charles Hospital, W10.

The Benefits

- Salary of 26,500 per annum (pro rata)
- 25 days' annual leave (pro rata), plus bank holidays (pro rata) and an extra day off for your birthday
- Employer and employee pension contributions (3% employer contribution)
- Employee Assistance Programme (including 24 hour, 365 days/year helpline staffed by counsellors, legal, and financial specialists)
- Cycle to Work Scheme via salary sacrifice
- London Healthy Workplace Award accredited employer, supporting staff wellbeing
- A supportive and dynamic work environment, with opportunities to expand your skills
- Regular staff social events
- Training opportunities

This is a fantastic opportunity for a highly organised and detail-oriented admin professional to join our supportive and values-driven charity.

You'll play a key role in helping our mission come to life, ensuring our operations run seamlessly behind the scenes so our team can focus on delivering the wide range of activities that make a real difference to our members' wellbeing.

What's more, working just one day a week, this role offers an excellent balance between meaningful work and personal flexibility, perfect for someone seeking rewarding, purpose-led part-time hours in a friendly and inclusive environment!

The Role

As an Administrator, you'll provide high-quality administrative support to our CEO, Board, Senior Management Team, and the wider organisation.

You'll be responsible for managing diaries, co-ordinating meetings, producing professional-looking documents and maintaining accurate records, ensuring that operations and communications across the charity run efficiently and effectively.

Working independently, and to a high standard, you will take a proactive approach to managing admin tasks, using initiative to anticipate what is needed and improving our systems where necessary, using your digital expertise.

Supporting the CEO and Board, you will manage correspondence with members, suppliers, and trustees and help keep key information up to date, ensuring everything is accurate and accessible.

Additionally, you will:

- Track and record staff training compliance
- Support volunteer recruitment and management activities

About You

To be considered as an Administrator, you will need:

- Strong administration skills
- Excellent digital skills, including expertise in Word, Excel and PowerPoint, as well as working knowledge of AI
- The ability to multitask, prioritise and adapt to change
- Excellent written and verbal communication skills
- Outstanding organisational skills and attention to detail

In person interviews will take place at St Charles Hospital during the week of 24th November 2025.

Other organisations may call this role Admin Assistant, Admin Officer, Office Assistant, Office Administrator, Receptionist, PA, EA, Personal Assistant, or Secretary.

Webrecruit and Open Age are equal opportunities employers, value diversity and are strongly committed to providing equal employment opportunities for all employees and all applicants for employment. Equal opportunities are the only acceptable way to conduct business and we believe that the more inclusive our environments are, the better our work will be.

So, if you're looking for a flexible, rewarding role as an Administrator, please apply via the button shown. This vacancy is being advertised by Webrecruit. The services advertised by Webrecruit are those of an Employment Agency.

Job Types: Part-time, Permanent

Pay: 26,500.00 per year

Work Location: In person