Job Description

NHSP IDs:

86443

Job Title:

Administrator

Duration:

This is a temporary role, and it is currently due to last roughly 6 weeks

Location:

Priority House, Hermitage Ln, Maidstone, ME16 9NZ

Hours:

37.5 hours per week, Mon - Fri, 9am - 5pm

Pay Banding:

Band 3 - 12.75 per hour

Trust:

Kent & Medway Mental Health NHS Trust

The postholder must have the following experience:

Minute Taking experience

Good typing skills

Good customer service

To provide direct secretarial & administrative support to the Ward Management team, inpatient wards, and additional support services. The successful candidate will work closely with teams providing up-to-date information the teams, production of reports and summaries, minute taking for meetings, creation and maintenance of records within designated timescales, maintaining of HR related documentation, diary management, mailbox management and other administrative tasks alongside supervisory duties. This is not an exhaustive list and will adapt to meet the needs of the service.

To provide a flexible proactive resource to support teams in the provision of services to include organisation of work for self and may have front line contact with service users, carers, the general public or other external stakeholders and internal colleagues. Administrators and Administrative Assistants will support one or more team(s). The focus of these posts may be on a variety of tasks including volume typing mainly from digital dictation, data inputting, copying, filing, ordering of supplies, checking and coding of invoices, reception duties, attending/ leading and minute taking, supervision of Administrative Assistants, auditing, organising events and supporting management.

Responsibilities include:

Taking accurate and concise minutes for meetings and producing them in a timely manner.

Consistently delivering a patient focused service, which promotes optimum independence.

Diary Management for the team and assigned Consultant Psychiatrist.

Mailbox monitoring and maintenance.

Scheduling meetings.

Upkeep and design of reporting requirements of the MDT.

Local ordering of dry goods and equipment.

Producing specific Agendas for meetings.

Booking rooms and conference facilities.

Undertaking duties as are commensurate with the post and the level of responsibility as directed by more senior members of staff.

Sending and uploading referrals to other services both internal and external.

Communicating with service users, clinical staff, visitors, carers, professionals and co-workers.

May deal with petty cash and budget expenditures.

Basic data analysis.

Drafting of documents, policies, presentations and displays using a creative approach.

Supervision of staff.

You'll learn the following whilst working at the trust:

1. An in depth understanding of the roles and responsibilities involved in working within the NHS

2. Knowledge of the systems used, to effectively complete your role to the highest standard at all times

3. A sense of teamwork, gained through working alongside and supporting colleagues from all levels, within the organisation

As a member of NHS Professionals, you have fantastic benefits:

Competitive pay rates -

work this week, get paid next week

Essential support when you need it- 24/7 365 days

- call us anytime

Multi locational

- work across neighbouring Trusts

Manage your shifts and timesheets on the go

- access your "My Bank" shift portal anywhere, anytime online or through your smartphone

Varied working options to suit your lifestyle

- access to the Bank gives you options of ad hoc shifts or longer-term placements

Training and development opportunities

- Keep up with the essentials and more

Build holiday allowance for every shift you work

- your work life balance is important to us

Stakeholder pension scheme available

- a flexible future for you and yours

Who are NHS Professionals?

We specialise in putting people in place to care. Every year we help thousands of dedicated candidates and highly skilled NHS workers enjoy better career opportunities, access to more shifts and a healthier work-life balance, giving more choice and control to our members.

As an equal opportunities' organisation, NHSP is committed to the equal treatment of all current and prospective Bank members and does not condone discrimination on the basis of age, disability, sex, sexual orientation, pregnancy and maternity, race or ethnicity, religion or belief, gender reassignment, or marriage and civil partnership. We believe there is a strong case for the Equality, Diversity and inclusion agenda and we strongly encourage suitably qualified applicants form a range of backgrounds to apply.

Apply Today

By joining us you can look forward to a choice of flexible Bank shifts across any of our client Trusts in England, as well as the ability to develop professionally and gain experience in several wards or areas.

This role may require you to show evidence of vocational level 3 qualification or at least 2 years relevant experience.

Disclaimer

Please note, you will be contacted by email throughout the recruitment process, so please check your emails, including your junk/spam regularly. We regret we cannot contact everyone who is not selected for an interview, therefore if you do not hear from us within 21 days after submitting your application, please assume you have not been successful on this occasion.

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Job Types: Full-time, Temporary

Pay: 12.75 per hour

Expected hours: 37.5 per week

Work Location: In person