Job Description

Administrator & Marketing Coordinator

3-Day (Tuesday, Wednesday, Thursday)

Location:

Chelmsford - Part-time, office-based (with occasional paid site visits in and around London)

Wes Futures Ltd delivers high-quality suspended ceilings, partitions, and fire-stopping. Family-run, agile, and trusted by major UK organisations, we provide efficient, safe, and flexible interior fit-out solutions.

We're seeking a highly organised individual to join our friendly, fast-paced team. In this role, you'll be instrumental in marketing, maintaining our online presence, managing project documentation, coordinating labour agency pools, and overseeing internal fire stopping records for auditing.

What You'll Do

Marketing & Communications:

Source and maintain skilled labour pools, update the company website, manage LinkedIn and Instagram, and support initiatives to raise company visibility.

Compliance & Documentation:

Manage O&M manuals, RAMS, and other project documentation; maintain accurate fire-stopping records; support BREEAM and Construction Line submissions.

Estimating & Finance Support:

Track tender submissions and process fortnightly labour invoices.

General Administration:

Provide on-site admin support, approve material invoices, manage staff holidays, maintain plant and equipment registers, track training records and CSCS cards, and organise PPE and clothing orders.

What We're Looking For

Advanced Microsoft Office skills (Word, Excel, PowerPoint, Outlook, Publisher) and confident handling of data Exceptional organisational and time management skills, able to manage multiple priorities in a fast-paced environment Meticulous approach to planning, documentation, and project records Excellent written and verbal communication skills

What's On Offer

Paid travel for site visits Training and career development opportunities Discretionary annual bonus 20 days holiday + bank holidays pro rata Pension scheme
Job Type: Part-time

Pay: 22,076.45-34,983.72 per year

Expected hours: 24 per week

Benefits:

Company pension On-site parking
Work Location: In person