Job Description

View Vacancy - Administrator - MLC 2617

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Open Date

16/05/2025, 15:00

Close Date

08/06/2025, 23:55
Research Institute
MRC Mary Lyon Centre
As this job does not fulfil the UK Government minimum salary criterion for obtaining sponsored migrant worker status we will be unable to apply for sponsorship for anyone not eligible to work in the UK. At interview, all shortlisted candidates are required to bring with them identification documents and original documents that prove they hold or can obtain the right to work in the UK. You can check your eligibility here: https://www.gov.uk/check-uk-visa/y
Research Institute / Unit Information
The Mary Lyon Centre at MRC Harwell (MLC) https://www.har.mrc.ac.uk/ is located in an expanding science and innovation campus in Oxfordshire and is an internationally renowned centre at the forefront of genetics research. As the hub of the new National Mouse Genetics Network, the specialist facilities and capabilities of the MLC support a number of research groups across the UK to accelerate our understanding of human diseases, such as cancer, developmental disorders and neurodegeneration.
UK Research and Innovation is a new entity that brings together nine partners to create an independent organisation with a strong voice for research and innovation, more information can be found at www.ukri.org

Band
MRC - 5
Location
Harwell Campus, Oxfordshire
Salary
29,552- 31,318 per annum, dependent on skills and experience
Contract Type
Permanent
Job Type
Administration & Management
Full Time / Part Time
Full Time

Overall Purpose:

We have an exciting opportunity at the Mary Lyon Centre at MRC Harwell (MLC) to join our Operations Team in the role of administrator, supporting the Events and Marketing Manager. We are looking for a motivated, hands-on, and positive individual with a can-do attitude.


The Advance training centre has been purpose built to deliver world-class practical and theoretical training courses. Containing two large meeting spaces, three breakout rooms, reception and two training laboratories, this facility not only hosts courses taught by the Mary Lyon Centre but is available for hire to external users and also hosts high-impact networking meetings. The typical footfall of the training centre is up to 100 people per week.


The post-holder will support the Events and Marketing Manager in the running of the Advance training centre to host training courses, symposiums and networking events, and to ensure that all available spaces are fully utilised.

Main Duties/Key Responsibilities:

Facilitate and support events and courses for both internal and external customers: event planning, on-the-day support, delegate registration, health & safety, catering, IT support, equipment and resource planning, and transport Manage the inbox and act as the main point of contact for internal and external customers Manage reception, including meet and greet, and carry out troubleshooting to meet customers' requirements Room planning and movement of equipment and furniture to meet visitors' requirements and ensure the best use of available space Procurement and receipt of essential day-to-day items Coordinate and help develop brochures/marketing material to publicise existing courses and increase stakeholder engagement Ensure that visitors' requirements are met, feedback and requests are dealt with and ideas for improvement are followed up General administration functions, including providing reports, manging office supplies, filing, catering, stock and equipment management and organising workspaces. Build relationships with external catering suppliers and internal departments Ensure GDPR compliance and that all correspondence is completed

Working Relationships:

Both internal and external users of Advance resources.

Additional Information:

The post-holder will be required to have the appropriate level of security screening/vetting required for the role. UKRI reserves the right to run or re-run security clearance as required during the course of employment. We are reviewing applications on a rolling basis and reserve the right to close the advert early.



Person Specification

Education/Qualifications/Training Required:

Essential:

GCSEs at grade C and above, or relevant qualifications in administration Computer literate and proficient with Microsoft packages

Previous Work Experience Required:

Essential:

Has worked within a customer-focused environment in an administrator role In-person hands on approach in an event management environment, delivering on stakeholder requirements and dealing with requests and changes efficiently
Desirable:

Dealing with scientific academic requests

Knowledge and Experience:

Essential:

Administration experience working to deadlines Procurement

Personal skills/Behaviours/Qualities:

Essential:

Excellent organisational skills, with an eye for detail and the ability to meet deadlines Good time management skills and the ability to highlight and manage changing priorities The ability to work within a small team Good literacy and numeracy The ability to understand the sensitive nature of the work and always maintain confidentiality Flexibility and adaptability, with a can-do attitude Customer-focused approach

Further Information

Equality & Diversity:

The MRC values the diverse skills and experience of its employees and is committed to achieving equality of treatment for all. Our objectives are that all individuals shall have equal opportunities for employment and advancement based on their skills, aptitudes and abilities. The MRC is committed to the engagement and retention of the best possible talent and to creating an environment that encourages excellence in scientific research through good equality and diversity leadership and management.

Corporate/Local Responsibilities & Requirements:

The post-holder must at all times carry out their responsibilities with due regard to the MRC's:

Code of Conduct Equality and Diversity policy Health and Safety policy Data Protection and Security policy

All employees are required to act professionally, cooperatively and flexibly in line with the requirements of the post and the MRC.



The MRC is a unique working environment where scientific researchers and professional support staff can actively partake in world class innovation and collaboration opportunities and their skills and knowledge through accessing a wide catalogue of training & development, including professional registration with the Science Council.


In addition, MRC (part of UKRI) provides its community of employees access to a whole host of useful benefits, including a defined benefit pension scheme and excellent holiday entitlement (30 days plus 2.5 privilege days & 8 bank holidays), family friendly policies (6 months full pay maternity & adoption leave), a range of shopping/travel discounts, access to our Employee Assistant Programme Scheme, Health and Wellbeing Support and a salary sacrifice cycle to work scheme. Please follow this link to find out more - Benefits




Our success is dependent upon our ability to embrace diversity and draw on the skills, understanding and experience of all our people. We warmly invite people from diverse backgrounds and heritage, including people who identify as having a disability, to apply for a role that excites them. As "Disability Confident" employers, we guarantee to interview all applicants who have disclosed they have a disability and who meet the minimum criteria for the vacancy.


UKRI supports research in areas that include animal health, agriculture and food security, and bioscience for health which includes research on animals, genetic modification and stem cell research. Whilst you may not have direct involvement in this type of research, you should consider whether this conflicts with your personal values or beliefs.


We will conduct a full and comprehensive pre-employment check as an essential part of the recruitment process on all individuals that are offered a position with UKRI. This will include a security check and an extreme organisations affiliation check. The role holder will be required to have the appropriate level of security screening/vetting required for the role. UKRI reserves the right to run or re-run security clearance as required during the course of employment.