Job Description

https://candidates.erecruitsmart.co.uk/5311-administrator/administrator/norwich/job 2025-10-02 12:39:03 2025-10-31 eRecruitsmart Consultants Job Ref 13508
Description
We have an excellent opportunity for an experienced Administrator / Office Coordinator to join this award-winning people-focused construction consultancy and contribute to the smooth running of their Norwich office.
Please note that this is an office-based role and the hours are 9am to 5.30pm and flexible / part time hours will be considered.
About the role
As Administrator / Office Coordinator you will be keeping the office, building and team running smoothly, working alongside the surveying team by providing the following support:

• Answering the phones and providing a friendly, efficient first port of call
• Setting up new projects
• Updating financial information (fee forecasts etc)
• Producing and issuing monthly invoices
• Chasing outstanding debt
• Typing of correspondence and reports
• Monitoring Norwich office email account
• Compiling information for tenders and bids
• Organising corporate and social events for the Norwich office
• Assisting with ISO compliance (health and safety, audits etc)
• Maintaining local office facilities and equipment
• Ordering the stationery and office consumables
• Co-ordinating IT and telecoms queries for the Norwich office
• Petty cash accounting
• Managing the facilities and maintenance
• Liaising with the tenants
• Producing and issuing invoices for tenants
• Approving supplier invoices
• Maintaining stocks of washroom consumables for the building
• Taking regular meter readings
• Completing the quarterly VAT return
• Any other tasks to contribute to the smooth running of the team and building

About the hours and rewards
In the role of Administrator / Office Coordinator the hours are 9am to 5.30pm and flexible / part time hours will be considered. The package on offer is:

• A salary of 23,000 to 25,000 per annum pro rata, depending on experience
• 21 days holiday (pro rata) plus bank holidays and compulsory 4-day closure over Christmas
• On-site parking
• Sponsorship for training
• 1-day allowed for social value/volunteering
• Sight test allowance
• Cycle to work scheme
• Long service awards of additional holidays (up to 2 days)
• Flexible working arrangements
• Discretionary annual bonus
• Discretionary sick pay (above SSP)
• Monthly POET's Day (Push Off Early Tomorrow's Saturday)
• Employee Assistance Programme

About you
As an Administrator / Office Coordinator, you need to be an experienced administrator who can contribute to the smooth running of the office. You will be proactive, keen and organised. As the first point of contact you will have a welcoming and confident telephone manner.
Key attributes required are:

• Good knowledge of Microsoft 365 (Word, Excel, Publisher, PowerPoint, Outlook)
• An eye for detail and be good with numbers
• Proactive (if something needs doing, just do it)
• Organised
• Polite and confident telephone manner
• Numerate
• Good standard of English

About the company
Our client is an award winning, experienced, enthusiastic and people-focused multi-disciplinary building and construction practice. They provide expert and comprehensive professional advice across the UK; building and maintaining strong relationships by going above and beyond in helping our clients achieve their goals and objectives. Their core services include Building and Quantity Surveying, but they offer much more than that. What's more they've been doing this for nearly 80 years. They are committed to contributing to both the local and wider community and actively support our colleagues and clients in fund raising and voluntary work, recognising the positive benefit to both the community and the wellbeing of individuals themselves.
How to Apply
Please note that eRecruitSmart is advertising the role of Administrator / Office Coordinator on behalf of the Hiring Company and your CV will be sent to the Hiring Manager who is responsible for the vacancy that you have applied to. Please only apply if you consent to these terms.
You must have eligibility to work in the UK. Please note, only suitable applicants will be contacted. If your address and contact details are not on your CV, you will not be considered.
We look forward to hearing from you!

Skills Required