Job Description

We're looking for a highly organised and proactive Administrator to join our small administrative team supporting the Senior Management Team and wider business operations.

This is a two-person role, with one experienced Administrator already in post. The new team member will share responsibilities and work collaboratively to ensure the smooth day-to-day running of our operations -- including diary management, coordinating recruitment and onboarding, arranging internal meetings, and overseeing logistics for our remote team.

Alongside these core duties, you'll also contribute to wider administrative support across the company, including assisting with delegate relations, purchasing, and general office coordination.

You'll play a vital part in keeping senior colleagues on track -- following up on actions, ensuring deadlines are met, and helping maintain clear communication and efficiency across the business.

Key Responsibilities

Providing day-to-day administrative support to the Senior Management Team and working closely with the existing Administrator to ensure consistent coverage of key tasks. Managing diaries for senior colleagues -- scheduling internal and external meetings, coordinating availability, and ensuring follow-ups are completed. Coordinating recruitment and onboarding processes, including scheduling interviews, preparing offer letters, and tracking progress. Booking meeting rooms and coordinating staff meetings and calls. Arranging delivery and collection of equipment and other practical logistics for new and existing staff. Supporting wider administrative functions such as delegate relations, purchasing, and general office coordination. Maintaining accurate records, tracking tasks, and anticipating upcoming needs.

About You

A strong administrator with excellent organisational and communication skills. Experienced in diary and schedule management, with a proactive approach to anticipating and resolving clashes or delays. Confident managing competing priorities and following up with senior colleagues when needed. Reliable, detail-focused, and comfortable taking ownership of key processes. Experienced with Microsoft Office (particularly Outlook, Word, and Excel) and confident learning new systems. A self-starter who takes pride in keeping things running smoothly and efficiently. A team player who enjoys working collaboratively in a small, supportive team.

About Us

Westminster Forum Projects is a leading organiser of impartial, senior-level policy conferences.

Our work brings together policymakers, regulators, industry leaders, and stakeholders to discuss key issues across public policy -- from health and education to business, technology, infrastructure, and the environment.

We are a friendly and professional remote-working team with a strong focus on collaboration, reliability, and continuous improvement.

The Benefits

Competitive salary and regular pay reviews. A supportive, professional working culture. Opportunities for development and progression. Remote working with flexibility and autonomy.

How to Apply

Please email your CV and cover letter to

recruitment@westminsterforumprojects.co.uk

, explaining why you're interested in the role and highlighting your relevant skills and experience.

Job Type: Full-time

Work Location: Remote