Job Description

Solar Farm Administrator (Energistics Projects)

Company:

William Hynes Group

Division/Projects:

Energistics - Utility-Scale Solar Farms

Location:

The Watermark, Gateshead.

Job Type:

Full-time, Permanent

Salary:

Negotiable

Start Date:

2026 - To be confirmed in interview.

About William Hynes Group & Energistics:

William Hynes Group delivers complex infrastructure and energy projects across multiple regions. Through our Energistics portfolio, we design, build, and support utility-scale solar farm developments that contribute directly to the transition to renewable power.

We're growing fast and are looking for a

Solar Farm Administrator with a construction background

to become a key part of our Energistics delivery team. This role is essential in keeping our projects compliant, organised, and moving on schedule.

The Role:

As a Solar Farm Administrator, you'll provide high-level project and site administration support across multiple solar farm builds. You'll work closely with Project Managers, engineers, site supervisors, subcontractors, and suppliers to ensure documentation, schedules, procurement, and reporting are accurate and up to date.

This role suits someone who understands construction environments (site-based or office-based), speaks the language of contractors, and thrives on keeping projects tidy, compliant, and well-coordinated.

Key Responsibilities:

Project & Site Administration

Support Energistics Project Managers with daily admin across active solar farm sites Manage and track project documentation: RFIs, technical submittals, variations, permits, site records, and progress reports Maintain structured digital filing systems for each solar farm project in line with William Hynes Group standards Produce meeting agendas, minutes, and follow-up action logs

Scheduling & Coordination

Coordinate site diaries, crew schedules, logistics plans, and delivery trackers Liaise with subcontractors and suppliers to confirm timelines, access requirements, and materials ETAs Support mobilisation and demobilisation processes for site teams

Procurement & Commercial Support

Raise purchase orders, track order confirmations, and follow up on lead times Collect and log delivery notes, inventory records, and supplier paperwork Assist with invoice matching, timesheets, and job-cost tracking

Compliance & Reporting

Support H&S and environmental compliance documentation: RAMS, inductions, permits to work, inspections, toolbox talks Track training/competency records for site staff and subcontractors Prepare weekly/monthly reporting packs on progress, procurement status, and site activity Update and manage workflows within

(PlanRadar)

What We're Looking For

Required:

2+ years of administrative experience in construction, civil engineering, energy, or a site-delivery environment Strong understanding of construction workflows and project documentation Confident liaising with subcontractors, suppliers, and site teams High attention to detail and ability to manage multiple project streams Proficiency with Microsoft Office / Google Workspace Strong written communication and document formatting skills

Desirable (Nice to Have):

Experience working on solar farms or renewable energy projects Familiarity with EPC (Engineering, Procurement & Construction) delivery models Exposure to grid connection, civil works, or electrical packages Basic commercial, document control, or job-cost tracking experience
Why Join William Hynes Group?

Be part of a high-growth renewable energy pipeline through Energistics Work on meaningful infrastructure that contributes to net-zero delivery Clear progression into Project Support, Document Control, or Operations Supportive, expert-led project teams Competitive salary and benefits package
How to Apply

Click

Apply Now

with your CV and a short cover note highlighting your construction admin experience and any exposure to renewables or utility-scale projects.

Job Types: Full-time, Permanent

Pay: 24,420.00-30,995.65 per year

Benefits:

Company events Company pension Free parking On-site parking Work from home
Work Location: In person