Job Description

Job Details
Section
NETSCC
Location:
Southampton Science Park, Chilworth
Salary
27,319 to 30,378 per annum
Full Time Fixed Term until 31/03/2027
Closing Date:
Friday 31 October 2025
Interview Date
To be confirmed
Reference
3244825VB

Do you want to use your administrative skills for an organisation that has real impact and purpose?

If so, we'd love to hear from you!


Join us at the National Institute for Health and Care Research (NIHR) and work within our Research Management division. This is an exciting opportunity to play a key role in supporting our mission to improve the nation's health and care through world-class research.

Who are we?

The NIHR funds, enables and delivers world-leading health and social care research that improves people's health and wellbeing and promotes economic growth. We are also a major funder of applied health research in low and middle-income countries.


Further information can be found at: www.nihr.ac.uk. You are encouraged to review our operational priorities and watch this introductory video.

What will you be doing?

As an Administrator, you'll play a vital role in supporting our research management teams by delivering comprehensive and efficient administrative support, ensuring the smooth running of the research management lifecycle. Much of your work will involve organising meetings (both internal and external), managing diaries, and acting as the main meeting coordinator. You'll prepare and distribute agendas, take meeting notes, coordinate actions, and ensure timely follow-up.


Key responsibilities include:

Using our research information systems (MIS, Realms, Agresso, Award Management System) to complete tasks accurately and on time. Provide guidance and support to other users. Maintain paper and electronic records, supporting the wider team and Assistant Research Managers, Research Managers and Senior Research Managers Act as the first point of contact for queries from internal teams and external stakeholders. Support the development and continuous improvement of administrative systems and processes. Provide informal training and guidance to colleagues on administrative tasks.

Who are we looking for?

You will be experienced in administrative or secretarial support and will be comfortable working with a range of internal and external stakeholders and colleagues. Planning and organising work activities under your own initiative will come as second nature to you, and you will be able to provide clear and concise written documentation when needed.


Other skills to be successful in this role are:

Diary management. Proficiency in office software and/or Google docs Database experience. Excellent written and verbal communication skills. Ability to manage your time and workload.

Why join us?

We understand that our people are our most valuable asset, to look after them we offer:

A generous benefits package (see full details here) Hybrid working (typically 20% office-based) A culture of wellbeing and support- we've proudly been signatories of, and working to, the 6 standards of Mental Health at work commitment since 2019. A commitment to personal development, with opportunities for growth.

The role is offered at 36 hours per week, but we will consider part time applications. Please indicate any preference on your application.


To learn more about working in our teams visit our website, or check out the video below:


Please note: We reserve the right to close this vacancy early if we receive sufficient applications. Early application is strongly encouraged to avoid disappointment.



We are committed to equality, diversity and inclusion and welcome applicants who support our mission of inclusivity.


This role does not qualify for Skilled Worker Visa sponsorship. To explore alternative UK visa options, see gov.uk.


Apply by 11.59 pm GMT on the closing date. For assistance contact Recruitment on +44(0)2380 592750 or recruitment@soton.ac.uk quoting the job number.