Job Description

Location

Hove

Vacancy Type

Full Time/Permanent

Pay Range

Grade 3 - 24,570 - 25,623 (DOE) Pro rata for part time roles

Contracted Hours

30 - 37.5 hours per week

Application Deadline

Wednesday, July 9, 2025

Job Profile

Job Profile document

Job Summary

About the role

You will support the Workforce/Organisation Development team with a wide range of administrative duties, often acting as the first point of contact for any OD related queries, giving appropriate support and advice as required. Assisting the team to deliver face to face training and induction processes.


The role will support colleagues and volunteers from all departments to access our Learning Management System - iLearn, to facilitate bookings for training needs, assist the Lead Admin for iLearn with data entry, setting up courses and programmes and managing staff queries.


You will be responsible for ensuring all documentation and correspondence you engage with for the Workforce/OD team is accurate and in accordance with our policies and procedures.

Essential criteria

To be the first point of contact for internal and external teams regarding OD service provision. Monitor and respond to the team generic mailboxes, ensuring timely responses and escalating to other team members as appropriate. Support with the administration of the training programmes for the OD team including pre and post event delivery - feedback capture. Support the iLearn Admin Lead with managing information for employees and volunteers held on iLearn. Promote self-service uptake to support a culture of self-managed learning and compliance Support with the move to digital forms such as appraisals and any future developments with the HR database. Assist as required with producing reports for the Education and OD Leads. Utilise MS Office software applications including Word, PowerPoint, Excel, Intranet, MS Teams, Zoom & SharePoint. Work with other administrators within the team and Education team to coordinate room bookings, resource management including any technology requirement and support delegate booking processes as required. Contribute to the maintenance of electronic calendar of event and room bookings for the OD team. Provide administrative support to the team, where necessary during formal meetings, this may include booking rooms, coordination attendees, taking detailed notes.

About us

Southern Hospice Group is the largest group of hospices in Sussex and one of the largest in the UK. We are committed to providing exceptional and compassionate care to adults, children and their families across Sussex. Bringing our teams and resources together as one organisation means we can focus on new and exciting visions and plans for our people and patients and provide even greater opportunities for our workforce.


Martlets provides essential care to people affected by terminal illness in Brighton and Hove and surrounding areas. Our expert teams provide the very best care and support, helping patients and their loved ones to live life to the full during the precious time they have together.


St Barnabas House provides specialist palliative care to adults in the Worthing, Adur, Arun and Henfield areas through a range of services, including in-patient care and community living well services.


Chestnut Tree House is the children's hospice for East and West Sussex and South East Hampshire, providing specialist palliative care for children and young people with life-limiting conditions.


We warmly welcome applications from all sections of our community. We also invite applications from suitably experienced people for all industry sectors who can demonstrate the skills, ability and enthusiasm to work with a people-centric organisation like ours.

Benefits

Company pension scheme or NHS pension scheme for eligible employees Up to 35 days' annual leave inclusive of bank holidays On-site education support and study leave opportunities Option to access Health Shield and cover your everyday cost of healthcare for less Free parking, subsidised meals and various social activities Corporate rate gym membership, discounts with local complementary therapies and Blue Light Card Employee Assistance Programme Death in Service

Please note that we reserve the right to close this vacancy before the published closing date where applicant volume is high.


This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for an Enhanced submission for Disclosure to be made to the Disclosure and Barring Service to check for any previous criminal convictions.