Job Description

Location : Leeds Job Advert

We are currently seeking an Office Coordinator/Administrator to oversee the smooth operation and day to day running of our Leeds office. The post holder will provide support with the completion of a variety tasks including acting as a health and safety administrator, greeting guests and visitors to the office, responding to queries and liaising with the building management and building security as required.

This is a full time role requiring attendance to the office, with some flexibility. This role would suit someone who\xe2\x80\x99s looking to kick start their career in administration, or an administrator looking to get back into work after a career break. You must have the drive and desire to make this role your own.

We offer a highly competitive salary package which includes a fantastic benefits package including a variety of flexible benefits allowing you to choose those that suit your personal circumstances including purchasing additional leave, health cash plans, cycle to work scheme and so on!

Main responsibilities of the role include:

• Provide a high level of efficiency and customer service to all clients and Carter Jonas staff who visit or contact the office.
• Handling enquiries received via telephone, email or in person and taking any necessary action.
• Health and Safety Administrator, keeping up to date records of Fire Marshals, First Aiders ensuring their training is valid.
• Ensure all post and deliveries are distributed to relevant colleagues and teams throughout the office.
• Manage live and archive file systems with the administrators of each team to ensure adequate physical capacity of the office.
• Maintenance of ISO accreditation compliance standards i.e., completion of office risk assessments for new starters, management of approved contractors
• Liaison with Building Management, Building Security and Contractors as and when required in order to ensure smooth running of the office and maintenance of the office, such as requesting repairs.
• Maintain the Carter Jonas access control system to ensure only authorised personnel can gain access to Carter Jonas office.
• Assist the administration team with management of booking of meeting rooms, including receiving attendees for meetings and arranging refreshments.

This job description is not exhaustive, and the jobholder will be required to undertake additional duties to ensure the smooth running of the department.

What will it take to be successful?

Experience in a similar role is desirable, a professional telephone manner, exceptional customer services and good communication skills, a natural ability to collaborate with internal and external people, demonstrating a willingness to consult others for ideas, advice and direction when needed. Attention to detail is paramount, along with strong organisational skills with the ability to prioritise and multi-task. Proficiency in Microsoft Word, Excel and PowerPoint & Outlook. A strong team player with good interpersonal skills and effective time management skills. Department Business Services
Job Type Full time
Contract Type Permanent
Salary Competitive

Carter Jonas