Job Description

Job Summary

We are seeking a dedicated and enthusiastic Event Assistant Apprentice to join a university campus team engaged in Life Sciences, where you will play a vital role in supporting the planning and delivery of a diverse calendar of events. This is an exciting opportunity for someone who is enthusiastic about event planning, communications, and creating engaging experiences.

The ideal candidate will play a crucial role in ensuring the smooth execution of various events, providing exceptional guest services, and contributing to the overall success of our operations. This position requires strong organisational skills, effective communication abilities, and a passion for hospitality.

The apprentice will work alongside experienced event professionals and gain hands-on experience across all stages of the event lifecycle - from early-stage planning and venue research to on-the-day coordination and post-event evaluation. The role will give the opportunity to learn how successful events are delivered in partnership with multiple stakeholder collaborators. This could include sessions such as the delivery of in-person and virtual workshops, employer or investor engagement events, marketing campaigns, and more. The role will support the communications with key stakeholders across Cambridge, help to promote events through online and offline channels, write social media posts and play a central role in making sure that all events and communications run smoothly. Whether it is preparing attendee lists and biographies and signage, supporting virtual breakout rooms, liaising with speakers and caterers, or providing a warm welcome at registration, you'll be at the heart of the team making it all happen.

This Apprenticeship is ideal for someone with a positive attitude and a willingness to learn. You'll be supported every step of the way and encouraged to contribute your ideas, take the initiative, and develop your own professional confidence in a fast-paced and supportive environment.

Duties

Support the planning, coordination, and delivery of internal and external events, spanning political visits, campus enlivenment activities and investor engagement Liaise with suppliers, venues, speakers, and delegates, whilst building rapport and trust Draft and send invitations, manage RSVP lists, and monitor attendance Assist with digital event promotion via email, social media, and internal platforms Prepare materials, signage, name badges, and event kits Attend in-person and online events to provide logistical and customer service support Collect feedback using a variety of methods and help evaluate event success Keep accurate records, update databases, and support reporting Involvement in the preparation, management and reconciliation of event budgets Take the initiative to pose effective questions to colleagues and suppliers General administrative duties, as required

Requirements

Strong organisational skills with an ability to manage multiple tasks simultaneously. Excellent communication skills, both verbal and written, to interact effectively with guests and team members. Demonstrated time management skills to meet deadlines in a fast-paced environment. A proactive attitude with a willingness to learn and adapt in various situations. A natural creative flair and an eye for detail Good computer skills Maths & English GCSE Grade 4 and above
Alongside your day to day role, you will undertake a level three events Assistant Apprenticeship programme which will include tutor led sessions and independent study and will require a commitment to a study programme of up to two years.

Job Types: Full-time, Apprenticeship

Pay: From 16,640.00 per year

Work Location: In person