Job Description

Number of jobs available
1
Region(s)
Scotland
City/Town
Glasgow
Office Location
Home Based
Departmental Grade
Team Member.TM2
Post Type
Permanent
Working Pattern
Full Time
Salary
24,300 - 29,700
Details

Apprenticeship Administrator

Location: Scotland, Glasgow - Homebased role with days in the office when required

Salary Range: 24,300 - 29,700

CITB aims to lead the construction sector by example to ensure fairness, inclusion and respect for all. We seek to develop an organisation which reflects Britain's diverse population and our main objective is to create a culture that enables our customers to strive towards an organisational community that is reflective of today's society.

Role purpose:

The Apprenticeship Administrator is accountable for assisting the contracts team in supporting the end-to-end delivery of CITB apprenticeships against the relevant funding agency contract. The role holder will work with colleagues, employers and sub-contractors to maintain delivery as per the agreed contract.

Key responsibilities and accountabilities:

1. Support the contracts team with the compiling of data from various reports using both funding agency and provider software and systems including monitoring of funding claims and circulating information to operational managers.


2. Support with the checking of learner folders to ensure key elements are present and available for monthly internal audit.


3. Liaising with training delivery staff to ensure background data is correct with regards to occupations and levels detailed on relevant websites and checking to see if data entered onto systems is accurate


4. Support with the logging and storing of information and documents from sub-contract delivery partners including information gathering and data checking for the college fees, requested purchase orders for fees and track and maintain payment schedules for all fees.


5. Support with the running and checking of reconciliation reports and monitoring funding claims on


6. Monitoring of relevant mailboxes, answering and flagging queries as required.


7. Mail merge and updating trackers to allow funding claims to be made in accordance with funding body rules


8. Monitor any break in learning, informing the delivery team where this stretches over a defined period. Not currently done in Scotland. We do need to monitor leave reasons and look for trends etc


9. Collating and storing of new employer contracts, providing quarterly reports and monitoring issues.

Knowledge and Experience:

Essential

Clear, confident and persuasive communicator at appropriate levels demonstrated by a variety of written, verbal and face-to-face methods Ability to develop and maintain relationships with internal and external partners Ability to clearly convey issues and solutions to colleagues and users Strong customer focus Self-motivated and able to plan and organise own workload Able to work on own initiative where appropriate Able to work effectively within a team Committed, enthusiastic and professional Numerate and computer literate High attention to detail in communications, reports, data and financial aspects Ability to interpret, evaluate and disseminate information Strong problem-solving skills

Desirable

Experience of apprenticeship funding in England, Scotland or Wales Experience of working in an educational environment

Benefits:

33 days holiday per year (Including bank holidays) Flexible benefits including childcare vouchers, cycle to work and insurance Pension scheme Employee discounts Long service awards CITB recognition scheme Employee assistance programme



Contact and additional information
For general queries regarding your application, please contact our customer contact services CITB-recruitment-enquiries@gov.sscl.com or 0345 241 5364.
Closing Date:
23/06/2025, 23:55 hours


1st Interview dates
To be confirmed