Job Description

Details

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Reference number

405987
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Salary

26,770
A Civil Service Pension with an employer contribution of 28.97%
GBP
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Job grade

Administrative Officer###

Contract type

Permanent###

Business area

MOD - Army###

Type of role

Knowledge and Information Management###

Working pattern

Flexible working, Full-time, Job share, Part-time###

Number of jobs available

1

Contents

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Location About the job Benefits Things you need to know Apply and further information

Location

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Bulford, SP4 9NA




We are passionate about Smarter Working and believe that a combination of flexible working practices, digital technology and modern workspaces will give you the opportunity to enjoy a healthy work-life balance, while ensuing you deliver your outcomes effectively and efficiently - we expect you to know where to be to have the most impact, balancing your individual needs with that of your team and the organisation. However, recognising the benefits of face to face working, especially for new joiners, there is an expectation that you would be in the office at least 60% of the time (3 days a week).

About the job

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Job summary

The Ministry of Defence employs over 50,000 Civil Servants. Within that, the Army Top Level Budget (TLB) employs over 12,000 MOD Civil Servants located at over 300 locations. Ours is a diverse workforce, with roles ranging from trainers, human resources, teachers, and psychologists to storekeepers, financiers, project and programme managers, and policy secretariat staff. There are many different functions and professions delivering key outputs for the Army.


Are you hardworking and committed to quality service delivery and improvement? Do you have good organisational skills with the ability to communicate effectively at all levels? If so, we have an exciting opportunity to become a member of the civilian support staff within the Household Cavalry!


The Household Cavalry are seeking an exceptional candidate to fill the post of Admin Officer Regimental HQ Clerk working from our headquarters building in Wing Barracks, Bulford.


This position is advertised at 37 hours per week.

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Job description

As Admin Officer, you will become part of a forward-looking organisation with inclusive work environment policies. You will be proactive in providing administrative support to the busy regimental headquarters.

Key responsibilities:

Producing Part One Orders daily and maintaining the repeat orders process. To be flexible with a 'can do' attitude and always be two steps ahead. Work independently and have the ability to prioritise tasks in a lively schedule. IHub/Sharepoint - Authorised Demander role including arranging for password resets and upkeep of Sharepoint structures/content. Act as secretary to the Unit Health Committee producing Records of Decisions and confirming completion. Providing direct administrative support to the Commanding Officer through: Managing their diary, arranging and booking all travel, typing correspondence, taking minutes as required. Acting as the Assistant Personnel Vetting Records Officer ensuring that applications for clearance are submitted and advising personnel on completion. Covering as the Post Orderly as required. General administrative and clerical tasks for all departmental meetings and conferences, including call forward, production and distribution of agendas and minutes. General office stationary management, ensuring stationary consumption regularly monitored for cost effectiveness and wastage to a minimum. Updating and maintaining RHQ notice boards, with relevant available literature and information. Maintain the Personal Files of members of the Regiment. During absences of the Adjutant, the Post Holder is to ensure that all routine matters are dealt with and actioned. Non-routine matters and executive decisions are to be referred to the nominated Officer. Any other task commensurate with the grade, qualifications and competencies held, as directed by the Line Manager or Countersigning Officer. ###

Person specification

Essential skills required:

Good knowledge of Microsoft Office packages, in order to collate, store and present data. Ability to work independently on own initiative with a flexible and proactive approach to work. Must have experience of working in a fast-paced and dynamic environment including the ability to work calmly to achieve deadlines. Must have high integrity and act with discretion to deal with confidential matters appropriately. Communicate confidently with a wide range of people, providing help and advice on enquiries. Must be well organised with good interpersonal and communication skills Evidence of collaborative work with a team. ###

Behaviours

We'll assess you against these behaviours during the selection process:


Seeing the Big Picture Working Together Making Effective Decisions

Benefits

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Alongside your salary of 26,770, Ministry of Defence contributes 7,755 towards you being a member of the Civil Service Defined Benefit Pension scheme. Find out what benefits a Civil Service Pension provides.
The Army prides itself on being a supportive employer and where possible encourages flexible working, helping you to maintain a great work/life balance.

Other benefits for Army civil servants include:

o 25 days paid annual leave rising (1 day per year) to 30 days upon completion of five years of ser-vice

o Highly competitive pension scheme

o Personal and professional development of skills

o Alternative working patterns for many roles

o Access to the Employee Assistance Programme (EAP), a free service that assists you with achieving a productive, healthy environment that is conducive to a healthy lifestyle

o Enhanced maternity, paternity and adoption leave

o 6 days special leave per year which can be used for volunteering activities.


Learning and Development

We believe that everyone has the potential to make a difference and you will be supported to help you learn and advance in your career.


Where business needs allow, some roles may be suitable for a combination of office and home-based working. This is a non-contractual arrangement where all office-based employees will be expected to spend a minimum of 60% of their working time in office, subject to capacity and any required workplace adjustments. Requirements to attend other locations for official business, or work in another MOD office, will also count towards this level of attendance. Applicants can request further information regarding how this may work in their team from the Vacancy Holder (see advert for contact details). Defence Business Services cannot respond to any questions about working arrangements.


The post does not offer relocation expenses.


External recruits who join the MOD who are new to the Civil Service will be subject to a six-month probation period.

Please Note: Expenses incurred for travel to interviews will not be reimbursed.



Please be advised that the Department is conducting a review of all pay related allowances which could impact on those allowances that the post currently being advertised attracts.


Any move to MOD from another employer will mean you can no longer access childcare vouchers. This includes moves between government departments. You may however be eligible for other government schemes, including Tax-Free Childcare. Determine your eligibility at https://www.childcarechoices.gov.uk/.


The Ministry of Defence is committed to providing a safe and healthy working environment for its staff which includes educating them on the benefits of not smoking, protecting them from the harmful effects of second-hand smoke and supporting those who want to give up smoking. Under the Smoke-Free Working Environment policy, Smoking and the use of all tobacco products (including combustible and chewing tobacco products) will not be permitted anywhere in the Defence working environment however some exemptions are in place, please refer to local guidance. The policy is Whole Force and includes all Defence personnel, contractors, visitors and other non-MOD personnel. All applicants seeking, considering, or accepting employment with the Ministry of Defence should be aware of this policy and that it is already in place at a number of Defence Establishments.


MOD Recruitment Satisfaction Survey - We may contact you regarding your experience to help us improve our customer satisfaction. The survey is voluntary and anonymous. You may however be given the opportunity to provide additional information to help us improve our service which includes the collection of some personal data as defined by the United Kingdom General Data Protection Regulation (UK GDPR). The MOD Privacy Policy Notice sets out how we will use your personal data and your rights.

Things you need to know

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Selection process details

This vacancy is using Success Profiles , and will assess your Behaviours and Experience.
At application stage you will be assessed against the following:

CV Behaviours + Making Effective Decisions
+ Seeing the Bigger Picture
+ Working Together


Applications will be sifted using the CV and Behaviours that have been chosen for this campaign, but in the event of there being a high number of applications, a sift will be conducted on the lead behaviour 'Making Effective Decisions'


At interview stage you will be assessed against the following:

Behaviours + Making Effective Decisions
+ Seeing the Bigger Picture
+ Working Together


Application sifting will be scheduled to take place within 7 days of the application closing date. Interview dates are to be confirmed and will be held in person. We endeavour to keep to these time frames, but these are subject to change around business needs.

The Ministry of Defence requires all candidates who are successful at interview to declare any outside interests. These declarations will be discussed with successful candidates following the interview process and before a formal offer of employment is made, as some outside interests may not be compatible with MOD civilian roles. This will not, in the majority of cases, prevent employment in MOD, but it is a measure that must be taken to ensure that appropriate mitigations can be put in place to manage any potential, perceived or actual conflicts of interest from the first day of employment.



The Civil Service embraces diversity and promotes equality of opportunity. There is a Disability Confident Scheme (DCS) for candidates with disabilities who meet the minimum selection criteria. If you need to advise us that you need additional help or reasonable adjustments for the recruitment process, please contact: -


As a result of the changes to the UK immigration rules which came in to effect on 1 January 2021, the Ministry of Defence will only offer sponsorship for a skilled worker visa under the points based system, where a role has been deemed to be business critical. This role does not meet that category and we will not sponsor a visa. It is therefore NOT open to applications from those who will require sponsorship under the points based system.


Should you apply for this role and be found to require sponsorship, your application will be rejected and any provisional offer of employment withdrawn



Feedback will only be provided if you attend an interview or assessment.###

Security

Successful candidates must undergo a criminal record check.
Successful candidates must meet the security requirements before they can be appointed. The level of security needed is security check .



See our vetting charter .
People working with government assets must complete baseline personnel security standard (opens in new window) checks.###

Nationality requirements

This job is broadly open to the following groups:


UK nationals nationals of the Republic of Ireland nationals of Commonwealth countries who have the right to work in the UK nationals of the EU, Switzerland, Norway, Iceland or Liechtenstein and family members of those nationalities with settled or pre-settled status under the European Union Settlement Scheme (EUSS) nationals of the EU, Switzerland, Norway, Iceland or Liechtenstein and family members of those nationalities who have made a valid application for settled or pre-settled status under the European Union Settlement Scheme (EUSS) individuals with limited leave to remain or indefinite leave to remain who were eligible to apply for EUSS on or before 31 December 2020 Turkish nationals, and certain family members of Turkish nationals, who have accrued the right to work in the Civil Service
Further information on nationality requirements
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Working for the Civil Service

The Civil Service Code sets out the standards of behaviour expected of civil servants.



We recruit by merit on the basis of fair and open competition, as outlined in the Civil Service Commission's recruitment principles .
The Civil Service embraces diversity and promotes equal opportunities. As such, we run a Disability Confident Scheme (DCS) for candidates with disabilities who meet the minimum selection criteria.
The Civil Service also offers a Redeployment Interview Scheme to civil servants who are at risk of redundancy, and who meet the minimum requirements for the advertised vacancy.###

Diversity and Inclusion

The Civil Service is committed to attract, retain and invest in talent wherever it is found. To learn more please see the Civil Service People Plan and the Civil Service Diversity and Inclusion Strategy .

Apply and further information

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This vacancy is part of the Great Place to Work for Veterans initiative.
Once this job has closed, the job advert will no longer be available. You may want to save a copy for your records.###

Contact point for applicants

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Job contact :

Name : Sarah Thorne Email : Sarah.Thorne595@mod.gov.uk
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Recruitment team

Email : DBSCivPers-Resourcingteam3@mod.gov.uk ###

Further information

Please ensure you read the attached candidate information document prior to completing your application. If you are dissatisfied with the service you have received from DBS, or believe that DBS has failed to follow the recruitment process in line with the Civil Service Commission principles of selection for appointment on merit on the basis of Fair and Open competition, you can raise a formal complaint by writing to DBS at the following address: Defence Business Services, Scanning Hub, Room 6124, Tomlinson House, Norcross Lane, Blackpool, FY5 3WP. If after raising your complaint with DBS you remain dissatisfied you can complain directly to the Civil Service Commission at the following address: Civil Service commission, Room G/8, 1 Horse Guards Road, London, SW1A 2HQ Or by email: info@csc.gov.uk.