Fleet Assist provides network management services to 51 of the UK's leading leasing & contract hire companies with a combined fleet size exceeding 1.3m vehicles and annual maintenance spend exceeding 180m.
Fleet Assist is an automotive supply chain management services specialist which has multiple products tailored specifically to the leasing, contract hire and short-term rental industries with its core SMR Services supported by the Atlas award-winning intelligent platform and database.
The Fleet Assist name has become synonymous with market leading services, securing preferential rates, service levels and terms across multiple verticals. Network Supply Chain Management At the core of the Fleet Assist proposition is its network of over 5,000 garages comprising Franchised, Fast fit and Independents through which preferential terms and conditions are in place. Its award-winning system "Atlas" system is utilised across the network delivering significant efficiencies to leasing companies and garages. The net result is improved purchasing terms for leasing companies, improved service level management and business intelligence that provides market leasing visibility enabling improved SMR spend management.
Finance Team Overview
With a small, friendly team the Finance Department is responsible for several functions that are essential in keeping Fleet Assist moving forwards. The team works closely together across these core responsibilities.
The Role
The role supports the Finance department with a focus on customer administration, accounting, and invoicing. Responsibilities include maintaining accurate financial records, ensuring compliance with regulations, and handling customer and supplier queries. The role requires strong attention to detail and experience in financial systems and procedures.
Manage Sales and Purchase Ledgers, including invoicing, credit control, and reconciliations
Perform bank reconciliations and maintain control accounts and journals
Process supplier invoices, reconcile statements, and manage payment runs
Support month-end and year-end processes, including journal entries and financial reporting
Maintain and update customer and supplier account data using systems like Sage and Atlas (inhouse software)
Process and analyse employee expenses, VAT, and credit card transactions
Monitor accounts receivable and payable, ensuring timely and accurate payments
Liaise with internal departments and external suppliers to resolve invoicing and payment queries
Support cash flow and treasury functions, and assist with variance analysis and management reporting
Handle administrative tasks related to billing schedules, meter readings, and data input
Provide general finance support to the Finance Director as required
Support and mentor an apprentice, providing guidance, training, and day-to-day supervision to aid their development
Software
Sage 200
Atlas (inhouse system)
Microsoft Excel and Word
Skills and Competencies
Financial Accounting -
Strong knowledge of sales and purchase ledger, bank reconciliations, and journal entry.
Accounts Payable & Receivable -
Experience managing invoicing, payments, and credit control processes.
Month-End Procedures -
Familiarity with closing activities, including accruals, reconciliations, and reporting.
Attention to Detail -
High level of accuracy in processing transactions and maintaining records.
Problem Solving -
Ability to investigate and resolve discrepancies and queries with suppliers/customers.
Time Management -
Capable of managing multiple tasks and meeting deadlines in a fast-paced environment
Communication Skills -
Clear and professional communication, both written and verbal, with internal teams and external stakeholders.
IT Proficiency -
Competent in Microsoft Excel and financial software such as Sage and an ability to learn in house systems
Analytical Thinking -
Able to analyse variances, monitor financial trends, and support cash flow forecasting.
Team Collaboration -
Works well across departments to ensure shared financial and business goals are achieved.
Regulatory Knowledge -
Understanding of VAT, compliance standards, and financial controls.
Customer Service -
Professional handling of customer and supplier communications and issues.
Coaching & Mentoring
- Ability to support and guide junior team members or apprentices to develop their skills and confidence
Leadership Potential
- Capable of setting a positive example, offering constructive feedback, and fostering a learning environment
Job Types: Full-time, Permanent
Pay: From 30,000.00 per year
Benefits:
Additional leave
Casual dress
Company events
Company pension
Free flu jabs
Free parking
Health & wellbeing programme
Life insurance
On-site parking
Private medical insurance
Work from home
Schedule:
Monday to Friday
No weekends
Location:
Huntingdon PE29 6XU (required)
Work Location: In person
Reference ID: 130
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