Job Description

The company

At Fora, we're fueled by a desire to enhance the way people work. We're here for the progressives, the forward thinkers, the status quo-challengers, the creators and the innovators. With signature hospitality, a likeminded community of members and a re-energising wellness experience, Fora takes the grind out of daily work-life, so members can focus on what's important - working productively, healthily and happily.


Our journey began over 20 years ago, when we opened our first location on London's City Road. Since then, our collection has grown to over 60 distinctive workspaces across London, the UK and Germany, totaling 3.2 million sq ft of real estate. And in the last two decades we've welcomed nearly 30,000 members through our doors and boast market-leading retention rates.


As a trusted workspace provider for teams of all sizes, from established brands to new ventures, our uniquely designed, flexible office spaces come with a range of exceptional on-site amenities and a dedicated Member Experience team to take care of all the day-to-day details. Ocado, The British Fashion Council and Pangaia are just some of the businesses who call a Fora workspace home.


Fora is part of The Office Group, backed by Blackstone and Brockton Capital. We have ambitious plans to expand our collection of workspaces in the future, pioneering industry change through our conscious design and construction practices, and creating workspaces that empower our members to work in their own unique way.

The Role

The Assistant Accountant will play a crucial role in maintaining the accuracy and integrity of the company's financial records by primarily managing bank reconciliations. This position will be responsible for ensuring that all transactions are accurately recorded and reconciled between the company's accounting system and bank statements. The Accounts Assistant will collaborate with the finance team to identify discrepancies, resolve any issues, and provide timely financial reporting. The ideal candidate will possess strong attention to detail and a solid understanding of accounting principles, supporting the smooth operation of the company's financial processes.


The position also plays a key role in enabling the efficient operation of the estate via it's responsibility for the Expenses and Petty Cash Card processes. Ensuring that card limits and card holders are managed efficiently and in line with policy, and that all transactions are correctly accounted for, with the relevant invoices/receipts.

Key Responsibilities

Perform daily bank reconciliations across multiple bank accounts to ensure that financial records match with bank statements. Identify and resolve discrepancies on a daily basis, escalating issues where necessary. Maintain accurate financial records to support the month-end and year-end closing processes. Assist in reconciling accounts and preparing related reports as needed. Collaborate with the finance team to support general accounting tasks and other reconciliations. Support the wider finance team in the preparation of management accounts, providing an excellent opportunity to progress in this area. Build strong working relationships with internal stakeholders and rffectively communicate and collaborate with other departments Support with internal and external ongoing audit queries Maintain the Unallocated Items GL account, working with the wider business to enable the assigning of unallocated funds. Management of company petty cash card solution, ensuring limits and users are set up in line with policy. Control of Expenses process, ensuring the correct information and documentation is provided to enable all spend to be accounted for correctly.

Requirements

Minimum 2 years bank reconciliation experience in a high volume business Fundamental understanding of finance functions such as Accounts Payable and Accounts Receivable Intermediate MS Office skills, particularly Excel Knowledge of SAP, SAP Business ByDesign or Salesforce would be advantageous Experience of working in large multi-site organisations or the property sector in a similar role Educated to at least A-level or equivalent A university degree in accounting, finance or a related field is desirable but not essential Proficient with using multiple systems i.e., e-banking, Treasury Management Systems, and finance systems Able to resolve issues timely and proactively request support when needed Strong attention to detail and the ability to identify and resolve discrepancies quickly Ability to multi-task and work to deadlines Excellent organisation skills, attention to detail Excellent written and verbal communication skills Strong interpersonal skills with the ability to work with senior stakeholders, internal teams and external providers Must be extremely diligent, reliable and self-motivated in nature Flexible and adaptable in approach

Benefits

At The Office Group, we know that work isn't just about working. We offer all of our employers a fantastic range of benefits, including;

Flexible working hours Hybrid working - 4 days in the office 28 days annual leave Birthday off 2 weeks work from anywhere Annual leave purchase scheme Healthshield Study support 5% Pension scheme Life Assurance Discounted Gym membership Season Ticket Loan Cycle to Work Scheme 25% Discount at Fora Cafes * Discounted event spaces