Job Description

Job Overview

We are looking for a motivated and well-organized Assistant Administrator to support daily office operations. This role plays an important part in keeping the workplace running smoothly by handling administrative duties, assisting staff, and providing helpful customer service. The ideal candidate will be detail-oriented, proactive, and able to manage multiple tasks efficiently in a busy environment. This position offers a great opportunity to build administrative and office management skills.

Responsibilities

Serve as a main point of contact by greeting visitors and directing them as needed. Manage incoming phone calls, answer general inquiries, and transfer calls appropriately. Perform data entry and maintain accurate records using standard office software. Handle routine clerical tasks such as filing, organizing documents, and managing correspondence. Assist with scheduling appointments, meetings, and maintaining calendars. Support office operations through tasks such as supply tracking, ordering materials, and keeping work areas organized. Provide customer support with professional communication and helpful service. Assist with preparing reports, updating databases, and completing administrative projects. Collaborate with colleagues to improve office workflows and overall efficiency. Offer general support to staff, including occasional personal assistant duties when required.

Skills

Proficiency in common office software such as word processing, spreadsheets, and email platforms. Basic understanding of bookkeeping or financial recordkeeping tools. Strong organizational abilities with effective task prioritization. Professional phone etiquette and experience handling busy phone lines. Reliable clerical skills including data entry, filing, and document proofreading. Familiarity with general office management tasks such as supply control and scheduling. Strong computer literacy and ability to learn new systems quickly. Good time management skills with the ability to manage multiple duties accurately.
Job Types: Full-time, Part-time

Work Location: In person