Job Description

Epsom College

Surrey
25,545 per year


Expiring soon

Job type:

Full Time, Permanent

Apply by:

4 July 2025

Job overview

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Epsom College is seeking an enthusiastic and detail-oriented Assistant Admissions Registrar to support the delivery of an outstanding admissions experience for prospective families.


The successful candidate will play a key role in the smooth operation of the College's admissions process across all entry points (Years 7, 9, and 12). This role is ideal for someone with excellent interpersonal, administrative and organisational skills, and a passion for delivering exceptional customer service in a fast-paced environment.



Key Responsibilities

This is an essential role within our Admissions department, ensuring that all prospective enquiries are welcomed, considered, logged and replied to with appropriate customer service and advice and then followed up by the team A key purpose of this role is to build relationships with the College's enquiries and applicants from the UK and overseas, and to look after them throughout their application and assessment process

o The role will involve meeting families, building relationships with feeder schools, but also processing and managing data within our CRM system (HubSpot) and iSAMS. Admissions Support o Handle initial enquiries via phone, email and CRM, ensuring timely and professional responses.

Assist with the processing of registrations, entrance assessments, interview scheduling, and offer letters, including collating academic transcripts and references for review by the Registrar / Director of Admissions Coordinate with academic departments and the Admissions Registrar to ensure accurate and efficient organisation of assessment days and taster events. Maintain and update records within the CRM and iSAMS database. International Student Administration Provide support to the Admissions Registrar in their role as the designated Level One User for UKVI sponsorship, assisting in quality assurance checks to ensure the College is fully compliant with Home Office requirements for international students This will include providing support and assistance in the issuance of CAS (Confirmation of Acceptance for Studies) documentation and helping to coordinate arrangements for pupils' educational guardians Family Experience Provide a welcoming first point of contact for prospective families visiting the school. Help organise and deliver Open Days, individual tours, and other admissions-related events.

o Ensure that every family receives timely and clear communication throughout their journey. 3 Data Management & Reporting o Input and update prospective pupil data on HubSpot and iSAMS.

Support the Admissions Registrar in the preparation of regular statistical reports for the Director of Admissions. Marketing & Communication Liaise with the Marketing & Communications team to ensure printed and digital admissions materials are up to date. Assist with the fulfilment of prospectuses and other admissions communications.


Epsom College is committed to safeguarding and promoting the welfare of children and young people and expects all staff to share this commitment.


No job description can fully cover all aspects of the role and consequently the responsibilities are likely to evolve and change over time. This description gives an overall view of the position.



This role is full time, term time only.

About

Epsom College

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Epsom College

College Road, Epsom
Surrey
KT17 4JQ
United Kingdom

+44 1372 821000

The College has grown significantly in the past seven years, with pupil numbers rising 40% as the result of the opening of our Lower School in 2016, and growth throughout the rest of the College. We admit pupils into Years 7, 9, and 12, and each year around 220 new children join our community, with an average of five pupils applying for every space.



Epsom is a happy school. Almost all our pupils remain with us for their A-levels, and staff retention is equally strong. Around 60% of staff live onsite, which lends the College a real sense of community and togetherness.



From 8am until 6pm, our 72-acre campus is alive with learning; academic lessons also take place on Saturday mornings meaning that pupils have time each day to learn and develop outside the classroom. Our co-curricular programme - which features a vast array of clubs, societies and activities each week - is award-winning (picking up the 'Best of the Best' accolade from The Week for six consecutive years); our CCF is one of the largest in the UK; and our Duke of Edinburgh programme currently has over 100 pupils completing their Gold or Silver award.



In addition, our timetable features wellbeing lessons, an award-winning Personal Social Development offering, and an hour each week for volunteering in the community. Last year Epsom pupils gave 9,830 hours of their time to help local charities, schools, and community groups.



When pupils aren't busy with all of the above, they can relax and catch up with friends in their House. We have 13 single-sex Houses for all our pupils from Year 9 upwards (whether they are day pupils or boarders). This combination of single sex accommodation within a co-ed environment gives us the best of both worlds.



The fact our houses are physical buildings, where pupils can step through the door into a space that's entirely their own, is key to the success of our pastoral programme. This was part of the reason why Epsom was named Independent School of the Year for Student Wellbeing (2022-23).



Sport is central to the College. We have been named the top co-ed school for sport in south east England, and compete in county and national finals in all our major sports across all age groups. Over 22 sports are offered to our pupils, and the aim is to encourage participation for all - we regularly field D and E teams, and see an average of 90% of pupils playing competitive fixtures.



Our focus on delivering an all-round education, that develops the whole child, is regularly celebrated. In the past four years, in both the TES and Independent School of the Year Awards, we have been a finalist in the categories of Boarding School of The Year, Co-Ed School of the Year, SLT of the Year, Creativity in Teaching, Student Wellbeing, Community Initiative, and Sporting Achievement. We were voted the overall winner at the Independent School of the Year awards (2022-23), and the Sunday Times' most improved school in the UK for 2024.



We hope that you are excited by the opportunity to come and join the fantastic teachers and support staff who work here.

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