Job Description

The Company

wi-Q is a hospitality-tech company, leading digital guest engagement. Our technology puts the power to order and pay back into the hands of the customer. We're currently processing hundreds of thousands of orders a week for leading hospitality brands in over 60+ countries. Being a scaling company, we're not burdened by a complicated company structure as such there's ample opportunity to progress and impress. Nothing is off-limits, if there's something that you wish to be involved in, within the business, it is welcomed. Our company's philosophy is that the best ideas should prevail.

We're looking for the most innovative and passionate people to work for an award-winning, mobile ordering software company like no other.

How We Work

We've created a culture of trust which allows us to work autonomously without fear of failure, to challenge decisions, and be heard. It empowers us to drive our own careers and to move at unparalleled speed. And because we're treading new ground, we're all mastering new skills along the way.

The Opportunity

We are seeking a proactive and detail-oriented Assistant Finance & Admin Manager to support the Head of Finance in all day-to-day operations. This is a hands-on role that combines core finance duties with admin and payroll support. The ideal candidate will be comfortable managing multiple responsibilities and thrive in a dynamic, fast-paced environment.

Key Responsibilities

Finance Operations

Perform Bank Reconciliations and ensure accuracy across all bank accounts Process and review Accounts Payable (AP) and Accounts Receivable (AR) invoices Complete and manage Supplier Forms and ensure compliance with onboarding procedures Handle Certificates of Residency and liaise with relevant authorities or suppliers Maintain and manage the Accounts email inbox, ensuring timely responses Responsible for fixed asset management, including tracking, recording, and coordinating the physical transfer of assets such as laptops and office equipment Assistance with month end process / management accounts as required
Payroll & HR Support

Prepare Payroll Data, including commission calculations and variable pay elements Collaborate with HR consultant to ensure accurate employee records and payroll inputs Assist with ad hoc HR-related tasks as required
General Support

Provide day-to-day assistance to the Head of Finance across all operational areas Ensure compliance with internal controls and financial policies Contribute to process improvements, system enhancements and cross-departmental collaboration
Requirements

Minimum 3-5 years' experience in a finance role with exposure to payroll and HR administration Strong understanding of accounting principles and financial reporting High attention to detail and accuracy Strong Excel skills and familiarity with accounting software (e.g., Xero, Sage, QuickBooks) Excellent communication and interpersonal skills Ability to manage competing priorities and work independently Discreet and professional when handling sensitive HR and payroll data
What we offer

Salary Competitive, dependant on experience

Hours/Location: Hybrid working (commutable to Manchester office quarterly) / 37.5 hours per week

Holiday: 25 days holiday + bank holidays + 1 extra day per year of service up to a maximum of 30 days.

Private Medical Cover after probationary period

Job Types: Full-time, Permanent

Pay: 28,000.00-32,000.00 per year

Benefits:

Flexitime Private medical insurance Work from home
Work Location: Hybrid remote in Manchester M4