Job Description

Main purposes of the job

Assisting the School Business Manager with all aspects of the development and effective operation of the finance function of the school Co-ordinating and completing administrative routines relating to purchase orders, good receipting against orders received and entering on the school finance system. Manage the purchase order emails Cover the office reception and telephone calls in the absence of the office staff including any primary tasks requested by the Office Manager To complete training as requested by the school

Financial management

1. To assist in ensuring that efficient and safe procedures are maintained in accordance with the School's internal financial controls.

2. Work closely and in confidence with the Business Manager to ensure the school meets statutory requirements

3. To process orders ensuring sufficient funds are available beforehand, chase any orders not received in line with the order and receive delivered goods. Notify the department when their orders are received and checked.

4. To process payments following required authorisation having been gained.

5. Assist month end procedures as required, reporting any issues to Line Manager

6. To assist in transferring data safely when database systems are introduced and / or changed

7. To assist in the setting up and maintaining of archive files and historical data

8. To provide assistance to staff with regard to finance issues e.g. placing and following up orders, advising on best value, giving details of alternative suppliers

9. To liaise with suppliers, contractors, other schools and organisations, budget holders and attend to queries as required by Line Manager

10. To assist in the establishment of a list of approved contractors and suppliers to ensure best value

11. To assist Line Manager in the co-ordination of the annual audit

12. To report technical faults relating to the school database system/s and equipment to the ICT Technician/s following school reporting procedures

13. Carry out any other task as determined by the Business Manager/Office Manager or Headteacher which is commensurate with the post holder's main responsibilities.

Closing date: Monday 13th October 2025

Interview date: Thursday 16th October 2025

All applications must be submitted on the application form attached. We are unable to accept CV applications. The school reserves the right to withdraw the advert at any time.

Application Procedure:

Make a request for an application form, job description and personal specification by emailing Ally Lee office.3912@willowcroft.oxon.sch.uk or call 01235 813304.

For further information please see our website http://www.willowcroft.org.uk

Job Type: Part-time

Pay: 6,715.00 per year

Expected hours: 10 per week

Work Location: In person