Job Description

JOB REF:

I_AOC_SEP25

JOB TITLE:

ASSITANT OFFICE CO ORDINATOR

EMPLOYMENT TYPE

: FULL TIME, PERMANENT, MONDAY - THURSDAY 9.30AM-5PM, FRIDAY 9.30AM-3PM-

EARLY FINISH FRIDAYS

SALARY:

25,000 - 28,000

INNOVATE "THE COMPANY"

Innovate was established in 2012 and since then, have been delivering the needs for Contractors and Surveyors in N. Ireland, Ireland, and UK. The Company covers a vast range of products suited to the construction and infrastructure industries. Mainly known for Survey Equipment supplies, over the years we have grown to acquire additional partners which help the company provide end to end solutions on and off machine for Architectural, engineering and the entire construction community.

PURPOSE OF ROLE

As innovate continues to grow and develop, we are searching for an assistant Office Co Ordinator. It will be your remit to support multiple departments here at innovate by handling administrative, logistical and operational tasks for the team.

DUTIES

Create and maintain databases, records, documents on innovates CRM

Manage schedules, arrange logistics and organise meetings with the hire & sales departments when required

Cover hire enquiries on Thursdays & Fridays for the hire dept.

Cover sales enquiries in the afternoons Monday - Thursday for the sales dept.

Handle calls, emails, quotations, in a timely manner

Monitor project requests and ensure deadlines are met

Liaise and communicate with team members , clients and suppliers,

Order supplies, equipment and other necessary materials

Generate reports for weekly meetings

And any other duties

ESSENTIAL CRITERIA

Exceptional organisational skills with a keen attention to detail

Strong verbal and written communication skills

Proficient with standard office software such as Microsoft Office [ Word, Excel, Outlook]

The ability to manage time effectively and handle multiple priorities

Problem solving skills and the ability to find solutions

A proactive and professional and positive attitude

The ability to work independently and collaboratively as part of a team

An interest in developing knowledge within the Construction industry

BENEFITS

As an assistant Co Ordinator your position is often an entry point into office work/management. This role will allow you to gain foundational experience and with time and performance and training, you could progress to a Coordinator, or a more senior level position

Free Parking on site

Kitchen canteen with coffee & treats provided

No weekend work

Early Friday finish

Are you ready to bring your organisational skills and leadership qualities to a company that values your contributions? APPLY TODAY to join our inclusive, forward-thinking industry. Please submit your CV and cover letter by 19/09/2025.

HOW TO APPLY

Please email your CV and a little about yourself and why you have applied for this role to recruitment@innovateni.co.uk

Closing date for CVs to be emailed no later than 19/09/2025. We are eager to place the candidate as soon as possible, but we're also willing to wait for the right candidate, even if it means accommodating their notice period.

Once the closing date ends, we will read over all applications & contact you only if we feel you meet the criteria and have applied correctly. We will aim to be in touch no later than 22/09/25. Interviews will then be issued out to the successful candidates for interviewing Tuesday 30/09/2025. Interviews will be held between the hours of 10:00am-15:00pm

Please confirm this date is for interview available before applying. Your time cannot be changed once allocated and no additional interviews will take place other than 30/09/2025.

Job Types: Full-time, Permanent

Pay: 25,000.00-28,000.00 per year

Benefits:

Free parking On-site parking
Work Location: In person