Job Description

Job Title: Attendance Assistant

Location: Oaklands Catholic School and Sixth Form College, Waterlooville, Hampshire

Salary: Support Staff Grade C1 to C5 \xc2\xa321,190 to \xc2\xa322,215 (FTE)

Actual Salary C1 \xc2\xa318,590 -C5 \xc2\xa319,489

Job Type: 37hrs per Week (term -time only, 40 weeks)

• Monday to Thursday 8am to 4pm and Friday 8am -3.30pm (with 30 minutes lunch break).

Oaklands is a Catholic Academy taking in boys and girls from 11 -18, which has been established by the Diocese of Portsmouth for the education of Catholic children who live within the designated parish catchment area allocated to the school. In addition, Oaklands also takes in a number of children from other Christian denominations whose parents have specifically requested a Catholic education at the school, provided that they satisfy the criteria laid down in the Governors\xe2\x80\x99 Admissions Policy.

About the role:

The Trustees are seeking to appoint an Attendance Assistant to join our hardworking, committed and enthusiastic team. We are looking for a confident and assured person to work in a team providing a wide range of support and administrative tasks in school

About you:

The successful candidate will play a very important role in maintaining and evolving systems that will enable the school to improve on base figures on attendance and truancy as set by the Government, the LEA and the school and provide a range of administrative assistance to meet school requirements. Ideally, the successful candidate will have experience of working in a similar role within the school environment although this is not essential.

If you are a Catholic, you will understand the distinctiveness of Catholic schools such as Oaklands and this will be attractive to you. You do not have to be a Catholic to work at Oaklands; the Governors welcome applications from candidates of differing faith backgrounds or none who can be supportive of the school ethos.

General Responsibilities:

Customer Service

• Act as the first point of contact for general parent/pupil/visitor enquiries, responding within standard procedures or referring the enquiry to an appropriate destination
• Work within the Student Services team
• Promote the image of the school in all contact with the outside world email, in face to -face discussions, or in online meetings.

Administration

• Maintain accurate and up to date student information
• Maintain attendance records
• Issue text messages or letters to parents/staff as directed by member of SLT
• Attendance administrative support to Attendance Manager

Attendance

• Be the first contact for all attendance issues in school.

Undertake Attendance Check duties to Include:

• Registration certificates and attendance check reports
• Monitor Class charts and chase \xe2\x80\x98N\xe2\x80\x99 codes o Medical reports
• Parental contact for absent students
• Text messaging to parents with regard to Attendance
• Check on vulnerable students and/or students at risk of truanting.
• Carry out periodical post -registration truancy and punctuality checks.
• Chase up, in conjunction with tutors, reasons for absence using agreed systems.
• Be responsible for maintaining, alongside the Attendance Manager, the attendance ethos of the school
• Promote and champion good attendance around the school (keep attendance notice board up to date)
• Produce weekly attendance information for Heads of Years and Pastoral Team
• Maintain fire registers

Person Specificcation:

Essential:

• GCSE or equivalent in English and Maths
• Excellent IT skills including Microsoft Word and Excel
• Good organisational skills * Good time management skills
• High level of accuracy and attention to detail
• Ability to work with other staff as a team
• Ability to form and maintain appropriate relationships and personal boundaries with children and young people
• Excellent communication skills
• Ability to work under pressure
• Stamina, initiative and resilience
• Confidentiality and discretion
• Displays commitment to the protection and safeguarding of children and young people
• Smart appearance and friendly manner
• In sympathy with the Catholic ethos of the school, including a commitment to co -operation and helpfulness and a concern for the well -being of others

Closing date: Friday 29th September 2023, 5pm

Interviews: Week commencing 2nd October 2023

If you\xe2\x80\x99re interested in the role and would like to put yourself forward, please hit APPLY and follow the link to complete your application including all relevant application forms on our website.

Please note that incomplete applications/CVs will not be accepted.

Please attach the application form together with the consent to obtain references form too

Candidates with previous job titles and experience of; Attendance Officer, Bursary Scheme Officer, Bursary Officer, DBS Officer, College Administrator, Administration Assistant, Business Support, Business Administrator, Office Administrator, Office Support may also be considered for this role.

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