Job Description

Contract: Full time (37 hours per week)

FTC \xe2\x80\x93 6 months with possible extension

We have an exciting opportunity for a Personal Assistant to join our Exec Support Team in supporting our Corporate Directors. You will act as the first point of contact for a Corporate Director.

Are you a confident communicator with proven experience of providing high quality, confidential, proactive and comprehensive administrative support to senior management? Interested, we would welcome your application.

Job responsibilities:

• Proactively manage the Corporate Directors\xe2\x80\x99 diaries, review diary commitments with both internal and external contacts, exercising a high level of judgement on priorities.
• Ensure that appropriate arrangements are made for attendance at external events and meetings, including booking travel and hotel accommodation.
• Utilise a wide range of IT systems and in-house applications to update, review and produce reports, presentations and maintain databases.
• Maintaining of paperwork/documentation in relevant systems to ensure all files are up to date and accurate.
• Production accurate minutes of meetings with clear actions and progress chasing

What we are looking for:

• A good standard of education at GCSE C or above (Level 2+)
• Demonstrable experience of working in a similar role supporting Senior Managers or Directors
• The ability to use IT application packages such as Word, Excel and PowerPoint
• Excellent organisational skills, with an ability to multi-task and prioritise effectively
• Ability to work under pressure and be flexible as part of a small team
• Excellent communicator both written and verbal
• Experience of maintain high levels of confidentiality, trust and integrity
• Flexible approach to hybrid working in order to meet needs of senior manager

Further information

Early applications are encouraged as we often experience a high volume of interest for posts. We reserve the right to close applications earlier than the advertised date, so we\xe2\x80\x99d encourage you to apply early.

What\xe2\x80\x99s in it for you?

In return, you will receive a competitive salary, 27 days annual leave (plus Christmas shut down), a defined benefit pension scheme, health cash plan, a range of shopping and leisure discounts.

We are output focused and flexible and believe in giving colleagues the right balance of autonomy and support to enable them to work to their full potential. Despite the high expectation for performance and delivery, we are committed to ensuring colleagues have a healthy work-life balance and able to work in agile ways which support them.

About us

Our People Strategy presents a clear picture of how we will achieve our Corporate Plan aim, \xe2\x80\x98Be an exceptional place to work that attracts, develops and retains talent\xe2\x80\x99. The Strategy focuses on three key themes that help us support our colleagues to make a difference to our customers, the communities we serve and to themselves.

It is important to us that we have a diverse workforce, representative of the communities we serve. Equality, diversity and inclusion (EDI) to us means colleagues living our values, dedicated to doing the right thing and exercising good judgement. This will encourage a culture where all can thrive, acknowledging that everyone is different; what matters to us is that everyone can come to work and feel comfortable to be themselves.

We are proud to be accredited as a Disability Confident Employer and ensure that disabled people and those with long term health conditions have the opportunity to fulfil their potential and realise their aspirations while working with us. We want to make it clear that we welcome disabled applicants for all our roles. If in doubt look out for the Disability Confident logo.

We will ensure that our recruitment process is inclusive and accessible, and we will interview applicants with a disability if they meet the essential criteria for a role. We will also support existing colleagues with a disability or long-term health condition enabling them to stay in work, making reasonable adjustments if necessary.

Closing Date: 12 July 2023

Interview Date: Week commencing 17 July 2023

INDGEN

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