Job Description

Job Summary

We're still looking for our missing piece!

We are re-opening applications for the attendance welfare position to ensure we've reached the widest possible pool of talent. If you missed us the first time around, now is your chance to join a team that is committed to doing the best for all, to get the best from all.

Thank you for showing an interest in this important position within our school. I hope that you find sufficient information enclosed to inform your decision and aid your application.

We are looking for an outstanding practitioner with excellent administration and communication skills including supporting the Headteacher on all attendance issues and operational knowledge of SIMs.

Candidates are welcome to visit the school. Please contact Mrs J Fox to arrange an appointment.

To apply for this post please complete the enclosed application form and return to school with a covering letter by noon on

Monday 2nd Feb 2026

. Interviews will be held on

Monday 9th February 2026.

The school is committed to safeguarding and promoting the welfare and safety of our children and expects all staff and volunteers to share this commitment. Applicants must be willing to undergo child protection screening appropriate to the post, including checks with past employers and the Disclosure and Barring Service. In order to comply with the Asylum and Immigration Act 1996 (as amended by S147 of the Nationality, Immigration and Asylum and Immigration Act 2002), all prospective employees will be required to supply evidence of eligibility to work in the UK. All candidates called for interview must bring with them three forms of identification, preferably driving licence, passport, birth or marriage certificate and a document showing their current address. In addition it is a requirement that copies of all relevant qualifications should be brought to interview.

I hope you agree that this is a wonderful opportunity to make a positive difference to the lives of many young people and I look forward to receiving your application. Should you require further information prior to completing your application, please do not hesitate to contact me.

Duties

*

1 Provide a confidential word processing service.

2 Prioritise the flow of work so as to ensure agreed deadlines are achieved which enables the clerical work to be managed efficiently.

3 Clerical - supervision of initiatives as required.

4 Enter data on SIMS system, new pupils, leavers, in-year amendments to records, receipt and generation of electronic Common Transfer Files, creating and maintaining of SIMS pastoral structure.

5 Monitor stationery stock levels and reorder as necessary.

6 Maintain the pupils' individual record files.

7 Monitor and provide reports for the attendance of pupils on a regular basis using governmental guidance and school priorities as required by the governing body.

8 Administer free meals provision within the school.

9 Undertake other routine clerical duties to facilitate the provision of a high quality support service for the whole school.

Detailed Responsibilities to develop and implement office procedures relating to this post

In addition to the Attendance Welfare duties the role incorporates the following support areas:

Attendance

Support to the Headteacher for all Attendance issues

Use the SIMs computer system to locate students as required

To telephone parents to ascertain the reasons for students' absences

Follow up outstanding absences in liaison with staff and parents

To liaise with appropriate internal/external stakeholders with regard to attendance

Chase up absent students ensuring effective communication

Sign in late pupils on SIMs and endorse school policy with regard to punctuality

To assist with all student enquiries, liaising with parents and staff as necessary

Provide advice and guidance to pupils/parents/staff etc.

Truancy calls plus follow-up with referrals to EWO

Assist with pupils welfare duties: liaise with parents/staff etc.

Produce lists/information/data as required e.g. Absence data

Liaise with appropriate senior staff and the EWO allocated to the school on a regular basis with regard to student absence

Transport:

To assist with day to day transport arrangement, taxis etc.

Support to the Assistant Headteacher for all transport matters including safeguarding issues focusing on keeping children safe

Reception:

To deal with complex reception/visitor, matters etc.

Undertake reception duties, answering calls, face to face enquiries and signing in visitors

Take messages as necessary and pass on to the appropriate person

To ensure that all visitors to the school are signed in and out and provided with the correct visitor badge as required

Educational Visits Co-ordination:

Ensure a risk assessment is completed for each school trip in accordance with School policy and all the required information for the trip is included on the EVOLVE system

Liaise with teaching staff over events, and school trips, co-ordinate school trip letters and ensure appropriate parental consent forms are completed

General Administration:

Maintain manual and computerised records/management information systems including SIMs to ensure pupil information is correct and up to date i.e. with new starters/leavers etc.

Undertake routine and clerical/administrative procedures e.g. produce official registers, photocopying, filing, emailing, completing routine forms, responding to routine correspondence

Operate relevant equipment/computer applications (e.g. Word, Excel, spreadsheets)

Contribute to the planning/development /organisation of support service/procedures in relation to attendance

Maintain student and other confidential filing systems as directed by senior staff

Oaklands School

Montgomery Way, Winsford, Cheshire, CW7 1NU

Tel: 01606 551048

Email: j.fox@oaklandsschool.org

Website: www.oaklands.cheshire.sch.uk

NOTE:

Notwithstanding the detail in this job description, in accordance with the Council's Flexibility Policy the job holder will undertake such work as may be determined by the Director/Corporate Manager from time to time, up to or at a level consistent with the Principal Responsibilities of the job and in any location within the Cheshire West and Chester County.

Are you:

Someone who wants to make a positive difference to young people?

An enthusiastic and committed professional?

Able to work as part of a successful multi-disciplinary team?

Committed to quality and equality of opportunity for all?

Dedicated to providing an excellent level of support for young people with SEND?

A person who is dedicated to supporting young people to thrive?

Then:

We would like to meet you!

Please contact Mrs. Fox, SBM/Personnel and Payroll Officer for an application pack on

01606 551048

. Informal visits to the school are welcomed.

Job Type: Part-time

Pay: 11,771.00-12,747.00 per year

Expected hours: 20 per week

Benefits:

Canteen Free flu jabs Free parking Health & wellbeing programme On-site parking Sick pay
Work Location: In person