Job Description

Auction House - Finance & Accounting Administrator

We have an exciting opportunity for someone enthusiastic, driven, and passionate about the world of accountancy and auctions to join our expanding customer service administration team. This is a full-time position and based in-house within our auction rooms in either Bristol or Bath

Auctioneum of Bath & Bristol is seeking a hardworking proactive Finance & Accounting Administrator to join our administration team. This role involves managing client-related financial operations, business financial operations, supporting buyers and vendors accounts and ensuring smooth post-sale processes. The successful candidate will demonstrate excellent communication and organisational skills, with the ability to manage multiple responsibilities in a fast-paced environment.

Responsibilities:

Finance & Administrative Tasks:

Manage purchase invoices, sales invoices and the reconciliation to Xero. The production of management accounts, all reports and data entry through to all departments. Create, credit, or re-issue invoices both on Xero and internal admin system. Handle general finance enquiries from buyers, vendors, and department teams. Support in Anti Money Laundering HMRC regulations Resolve general queries raised by the Accountants & Financial Controller Provide holiday cover for other administrators in the department as and when required.
Buyer Accounts:

Identify and post incoming bank transfers, sagepay and toolbox payments. Reconcile and balance debit & credit card payments taken from payment terminals Handle cash or cheque banking along with the maintenance of all payment logs for reconciliation Chase outstanding invoices and charges pre and post auction, coordinating all debt control and further action with the Financial Controller and accountants as needed Prepare and process post auction sale transactions payments to vendors.
This job description is a framework for the role, and responsibilities may evolve to meet the needs of Auctioneum.

Skills & Competencies:

Previous administration experienced within a financial or accounting department.

Strong customer service with a positive attitude

AAT qualification an advantage but not essential.

Exceptional attention to detail with a high level of consistent accuracy.

Excel an advantage but not essential. Training can be given.

Strong time management with the ability to prioritise workload.

Excellent communication and interpersonal skills both internal and externally.

Flexibility and willingness to help with other roles in the business as and when required

What We Offer:

Flexible working arrangements in both our Bristol & Bath sites. Competitive salary based on experience. Opportunity to work in an exciting, vibrant auction house with a collaborative and dynamic team.
If you are passionate about finance and enjoy working in a unique, fast-paced environment, we would love to hear from you.

The position would suit someone fresh to the industry who is looking to progress their career, or perhaps someone already in the industry looking to send their career in a different direction, working within one of the busiest and most exciting salerooms in the country. Flexibility is must, and a 'can-do' attitude essential. The position offers excellent progression opportunities, being based in one of the fastest growing auction salerooms in the country.

Skills & Qualifications Required

Driving license and access to a vehicle. Ability to maintain composure in a very fast-paced environment Ability to meet deadlines Driven, with a positive forward-thinking 'can do' attitude Excellent communication and presentation skills Experience within the industry or a good understanding of the auction process is preferred, but by no means essential. High standard of both verbal and written communication essential.
Job Types: Full-time, Permanent, Graduate

Pay: 26,000.00-28,000.00 per year

Benefits:

Company events Company pension Free parking On-site parking Sick pay Work from home
Work Location: In person