Job Description

Salary

26-30k per annum (pro-rata and dependent on experience).

Working Hours & Location

15 - 22.5 hours per week office/home based.

Closing Date

Monday 8th December 9am.

Interview Date

W/C 15th December.

Who Are We?

Habitat Works Ltd is entering an exciting period of growth. Having recently moved into larger offices and expanded our team, we have created a new role that will provide the organisation with solid finance and administrative support.

At Habitat Works, we are more than just an ecological consultancy. As both a consultancy and environmental contracting company, we deliver a diverse and rewarding range of projects for clients nationwide. Our services include ecological and botanical surveys, planning support, Ecological Clerk of Works (ECoW), protected species surveys, wildlife licensing, and mitigation works. In addition to consultancy, our in-house environmental contracting team delivers a broad range of habitat management and creation projects. These include meadow creation and management, tree planting, moorland restoration, artificial badger sett creation, community engagement projects, pond creation, and more.

The role will be based at our Head Office in Denby Dale, West Yorkshire. Some home working will be possible; however, we expect the majority of working hours will be spent in our office working closely with our team. We are flexible on working pattern and number of hours to suit the post holder.

About the Role...

As a Finance & Office Administrator, you'll keep the wheels turning behind the scenes--managing our finances, supporting office operations, and supporting the wider team to deliver their best work. You'll need to be flexible, dependable and willing to take initiative.

Key Responsibilities

Accounts Payable & Receivable: Processing supplier invoices, reconciling statements, and managing payment runs.

Purchase Orders (POs): Creating, tracking, and matching POs with invoices; ensuring correct coding and approvals.

Debtors Management: Chasing outstanding payments, maintaining aged debt reports, and liaising with clients to resolve queries.

Management Accounts Support: Assisting with monthly reporting, cost tracking, and preparing data for accountants.

VAT Returns: Preparing and submitting quarterly VAT returns, ensuring accuracy, compliance, and timely filing.

Bank Reconciliation: Matching transactions, resolving discrepancies, and maintaining accurate cash flow records.

Document Control: Filing, archiving, and maintaining audit-ready records for financial and operational activities.

Supplier & Client Liaison: Coordinating with suppliers for quotes, delivery schedules, and account queries.

HR & Compliance Admin: Maintaining staff records, onboarding documentation, and basic compliance tracking.

Systems & Process Oversight: Ensuring smooth operation of finance/admin systems and suggesting improvements.

What We're Looking For

Minimum 2 years' experience in bookkeeping, invoicing, or financial administration. Excellent numerical accuracy and attention to detail. Strong understanding of accounting documents and processes. Familiarity with VAT rules and basic financial legislation. Experience processing and reconciling sub-contractor invoices under the Construction Industry Scheme (CIS). Confident using Microsoft Office applications. Strong organisational skills and the ability to meet deadlines. Ability to work both independently and as part of a small team. Experience with QuickBooks (desirable). Experience and/or an interest in ecology and environmental conservation (desirable).
Why Join Habitat Works?

At Habitat Works, you'll be more than just part of a team -- you'll be a valued contributor in a supportive, collaborative environment. As a growing company, we offer the benefits of a close-knit culture where your ideas are heard, your work is recognised, and you'll have the chance to influence how we develop.

Unlike larger corporates, we pride ourselves on variety and opportunity: you won't be restricted to a single function but instead will gain broad experience across consultancy and contracting, with real scope to develop your skills and career.

If you're looking for a role where you'll be seen, supported, and appreciated as part of an ambitious and friendly team, we'd love to hear from you.

Employee Benefits

We want our team to feel supported, valued, and able to thrive in their careers. As part of Habitat Works, you'll enjoy:

Competitive salary, reviewed annually

Flexible and hybrid working arrangements

25 days annual leave (plus bank holidays), increasing with length of service

Time off in lieu (TOIL) policy for additional hours worked

Company pension scheme

Paid professional membership fees (e.g. CIEEM) where applicable

Generous training and development budget for internal and external courses

Mentoring and clear pathways for career progression

Opportunities to gain practical experience with our in-house contracting team

A friendly, collaborative culture where your contributions make a real difference

How to Apply...

Please send your CV and covering letter to Nicola.livsey@habitatworks.co.uk.

For further information visit the website; https://www.habitatworks.co.uk/vacancy-finance-office-administrator/ or to have an informal discussion about the role, please call us on 01484 482 629.

Applications through Indeed will not be accepted.

Sorry, no recruitment agencies please.

Habitat Works Ltd is proud to be an equal opportunities employer. Recruitment and selection are based solely on merit. We are committed to promoting inclusivity and providing equality of opportunity. If you require support with your application, please contact us at 01484 482629 or info@habitatworks.co.uk.

Job Type: Part-time

Pay: 26,000.00-30,000.00 per year

Expected hours: 15 - 22.5 per week

Benefits:

Company pension Free parking Work from home
Work Location: Hybrid remote in West Yorkshire HD8 8QJ

Application deadline: 08/12/2025