Job Description

The purpose of this post is to provide a range of administrative and business support to the Heads of Emergency Planning and Operational services, deputy head of Emergency Planning and Operational Services and the Emergency Planning and Operations Departments - If this role interests you and you hold the essential requirements, please apply.



The Administrator will be a key member of the departments, with a degree of freedom to act autonomously to free the heads of department to focus on their roles. The post holder will apply excellent judgement, discretion, and initiative, combined with excelled organisation, prioritisation and analytical skills.



This is substantive position (37.5 hours per week), based on the Watford General site and will require the post holder to be onsite during their working hours 9am - 5pm. There may be a requirement for travel to the other Trust sites.



IMPORTANT INFORMATION - PLEASE READ



Please note - we are unable to obtain a Certificate of Sponsorship (Work Permit) for this role.



Prepare relevant agendas for meetings and conference calls.



Write up meeting minutes and reports from key meetings.



Filing of datasheet, logbooks, incident reports and correspondence.



Escalate Incident and business continuity plans requiring updates to relevant divisions.



Maintain incident log tracker.



Update and maintain weekly on-call rota and weekend and bank holiday plans.



Organise training and exercise sessions and meetings.



Maintain training records of the on-call team.



Supply data and information as and when requested by management.



To place orders and raise PO's as required by then teams through Integra or the IT portal.



Report any faulty equipment to appropriate agency.



Collect and distribute post as required.



Assist with movement of training materials around the trust to training rooms and other key areas.



With a new hospital planned for Watford and work underway to update theatres at St Albans City Hospital, this is an exciting time to join us.



We are building on the success of our award-winning virtual hospital and re-imagining models of care, working ever more closely with partners and making the most of advances in digital healthcare.



Staff wellbeing and development are a priority at our Trust, as is the role of innovation in improving clinical care, outcomes and patient experience.

Our vision is Excellent patient care, together and our values are to be empowered, compassionate, professional and inclusive. They capture an important balance across what we must all do as individuals and to support others.



We offer a variety of flexible working options as we recognise the importance of a good work life balance.



www.westhertshospitals.nhs.uk/flexibleworking



If you have a disability or long-term health condition and should you require support or guidance please contact westherts.recruitment@nhs.net



If you are a Service Leaver, Veteran, Military Reserve, Cadet Force Adult Volunteer, or partner/spouse of those serving please tick "Member of the Armed Forces Community" on the application form.



We reserve the right to close this advert early due to the volume of applicants. Please apply as soon as possible to avoid disappointment.



If you do not hear back within 3 weeks of your application, please assume you have been unsuccessful on this occasion.



As part of the role is to monitor various shared mailboxes within core hours. The role is supporting two small, but essential departments to help manage.



You will provide an accurate and efficient admin service to the Emergency Planning and Operational Services Team, including general office duties involved with the rotas, plan production and distribution to the greater hospital community and external partners.



Sitrep reports and inventory numbers being produced at key times during the week.



Other office duties will include, but not limited to, the answering of phones, photocopying and scanning of forms, maintaining notice boards with up to date information, monitoring and responding as required to emails coming into shared mailboxes.



To place orders required by Emergency Planning team on E-series etc.



To act in the role of personal administrator for the Head of Emergency Planning and Operational Services when required and produce any meeting materials required.