Job Description

Band 4 Senior SecretaryDuration: 6 monthsRate: xc2xa313.57 per hourHours: 18.75 hours per weekKey Duties:-To provide daily administrative and secretarial support functions, including drafting and typing letters, audio typing, data inputting and processing, email management, records management etc.-To organise and maintain diaries as required and to ensure the Director/Assistant Director is well prepared for meetings with relevant supporting agenda and paperwork.-To utilise Microsoft Office applications in order to produce high quality documents, presentations and reports as required.-To deal with incoming emails and general correspondence and ensure effective and timely management of same, ensuring that action is taken and issues prioritised.-To manage telephone calls, enquiries and requests from internal and external stakeholders as required, ensuring that action is taken and issues prioritised.-To ensure that all information is produced in line with current legislation requirements and policies/procedures within the Trust, in a timely, accurate and confidential manner.-To provide administrative services for specific Committees, meetings and projects including organising of meetings, issuing of agendas, supporting documentation and initiating follow-up actions as required. Minute/note taking responsibilities as directed.-To devise and maintain office administration systems to deal efficiently with paper flow; organising and storing paperwork, documents and computer based information e.g. monitoring/brought forward systems, management information systems, filing systems etc and the implementation of improvements and additions required, in accordance with Trust Policies and Procedures.-To monitor and request orders relating to Office stationery to ensure adequate supplies are maintained.-To arrange travel and accommodation requirements; and provide administrative support to Workshops/events, as required.-To ensure verification of invoices e.g. travel arrangements, course attendance, and accommodation and hospitality purposes.-To welcome visitors, corporate guests and arrange/provide hospitality as required.-Any other duties required within the role.Essential Criteria:-5 GCSEs at grade C or above, including English/English Language and Math, or equivalent educational qualificationsANDxe2x80x93a minimum of 2 years' experience in an administrative or secretarial position to include experience of Microsoft Office Professional Suite or equivalent e.g. Word processing, creating spreadsheets, email management, creating databases, PowerPoint presentations.OR-Three years' experience in an administrative or secretarial position to include experience of Microsoft Office Professional Suite or equivalent e.g. Word processing, creating spreadsheets, email management, creating databases, PowerPoint presentations.-Word/Text Processing Level 2 - OCR/RSA (or equivalent).-Ability to minute/note take at Committee level, meetings etc.-Ability to delegate, motivate and use initiative.Platinum Recruitment NI Ltd is an equal opportunities employer and a Corporate Member of the Recruitment and Employment Confederation (REC). Platinum Recruitment NI Ltd adheres to all current employment legislation.Please note only those candidates shortlisted may be contacted

Platinum Recruitment