Job Description

Grimshaw is currently seeking a bid coordinator to support to join the Practice's marketing and communications team.


This role is responsible for the delivery of bids, proposals and competition entries for the London studio - helping the practice to win work through the production of high-quality information and presentations. From researching opportunities, managing the bidding process, editing and writing content, to the final sign off, the position demands a high-level of focus and interest in the detail and process of bidding. The ideal candidate will have an expertise and a passion for managing and presenting written content working within a fast-paced, fun and driven team and practice that values quality.


This is an exciting opportunity, located in our London studio, to work with design teams across the practice, and will suit an individual that is passionate about developing compelling client focused winning proposals, avid collator of information, as well as adept at comprehending current market trends and client needs within the design and construction industry. The ideal candidate will have excellent communication skills and a keen eye for detail, alongside a driven and enthusiastic attitude within the bidding profession.


At Grimshaw, we encourage creativity and innovation and work in a friendly and vibrant environment. We want our staff to be fulfilled by their time with us as we know the key to our continuing success is working with and engaging the most talented people we can find. For all of our roles, strong communication skills and an appreciation of the Grimshaw design ethos are crucial.

Principal responsibilities:

Working alongside the Business Development Lead and Bid Specialist to manage, from start to finish, pre-qualifications/tenders and proposals for the London studio including liaison with consultants to ensure deadlines are met in a timely manner and of the highest quality. Review, creation and editing of content (bid questions and project information) for best in practice information and high-quality bid responses and information. Information management and input into the bid and content library. Close collaboration and coordination with the Bid Designer on the development of standard and bespoke documents in response to criteria. Management of key information for bidding and the updating of project data sheets alongside the Bid Specialist, including liaison with project architects and leadership to implement updates and edits. Support with analysis of brief documents and undertake research on potential projects or clients. Working with the Business Development Lead and Bid Specialist to follow up on completed bids, sharing feedback, reporting and reviewing content based on success and response. Assisting the Business Development Lead with team auditing responsibilities.

Qualifications and experience

APMP Apprenticeship or Foundation (Practitioner or Professional level desirable). Proven experience in technical bid writing, preferably within architecture or the built environment. Excellent written and verbal communication skills and ability to write compelling narratives and value propositions. Proficient in using bid management software and Microsoft Office Suite and Adobe InDesign and Acrobat. Good experience and understanding of the bid management process. Exceptional attention to detail and organisational skills Experience with public sector and private sector procurement processes is desirable in the UK and internationally. Previous experience working with database programmes (CMAP) to manage and input information. Confident working as part of a team as well as delivering work autonomously. Excellent research skills with the ability to intricate technical concepts and communicate them effectively to both technical and non-technical audiences Strong project management and coordination skills Interest in design, architecture and the built environment.

Grimshaw is an equal opportunities employer. We welcome people from all backgrounds and recognise that in order to be successful, we need to create an inclusive environment where everyone can realise their potential and succeed.


Any offer of employment with Grimshaw will be conditional upon you having the right to work in the UK.


We are offering a salary of 38,000 + competitive benefits for the role.