Job Description

Our client is one of the largest law firms in the world whose legal specialists operate in a multitude of sectors, including financial institutions, energy and natural resources, food and transport. They have offices across the UK, Europe, the Middle East, Africa and Asia with four main practice groups: Company Commercial, Human Resources, Litigation & Dispute Management and Real Estate.
They offer a great benefits package which includes Group Personal Pension Scheme, private medical insurance, life assurance, on-site doctor, subsidised gym membership and generous holiday entitlement.
They now have an opening for a Billing Assistant to work within their Corporate and Commercial Group. You will be responsible for processing all bills and assisting with revenue and credit control. The successful candidate will have previous experience gained within a law firm.
Responsibilities

• Providing financial administrative support to Legal Advisers; ensuring compliance with legal, firm wide and practice group specific policies and procedures
• Processing invoices, write offs, transfers, preparing client monthly reports, invoice narratives and sending out to client
• Proactive Billing and Financial Support; monthly/quarterly billing runs; management of client accounts; resolving internal/external financial queries; preparation and submission or payment of third-party invoices including liaising with international offices and collating foreign lawyer invoices, dealing with incoming and outgoing monies, proactive management and administration of client ebilling systems
• Database management; to include rate changes at client and matter level. Ensuring files are closed once all outstanding invoices have been paid and ensuring that any requisite changes are made to the Elite database
• Preparation of other finance forms including monthly billing and submission of such forms to the account's teams
• Having a good understanding of stakeholders and clients and their behavior patterns in terms of financial hygiene, payment patterns and a good understanding of the nature of the clients' business
• Be able to communicate with external clients, working through queries they may have on bills, establishing correct billing protocols and ensuring the business follows them
• Proactive management of finance related tasks, looking to legal advisers for clarification if unsure
• Assisting secretaries and stakeholders with any billing/finance queries
• Working with the team of secretaries to ensure the billing process runs smoothly and assisting/supporting them with any finance queries
• Liaising with clients, chasing for payment and dealing with client queries.
• Monthly debt meetings with Credit Control and Partner. Quarterly dashboard meetings with head of Revenue Control Manager and Practice Group Head
• Creating reports and schedules for large clients. Updating the team on figures for the month/quarter as well as producing Individual debt reports for all earners

Candidate Profile

• Previous experience gained in a similar role ideally within a law firm
• Proficient In all Microsoft packages

Important Notice
It is Career Legal's policy, as a matter of courtesy, to respond to all applications within three working days. However because of the volume of applications, we are sometimes unable to respond to individual candidates. If we have not contacted you within three working days your application has been unsuccessful and your details have not been retained. Please apply for any other position that you may see in the future. Thank you.
Career Legal is a Recruitment Agency and is advertising this vacancy on behalf of one of its Clients.